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ICTA

Spring 2015 Annual General Meeting. Spring 2015 Annual General Meeting. ICTA. Location: Miele Gallery Vaughan, Ontario Date: March 24, 2015 6:30pm. Spring 2015 Annual General Meeting. ICTA Agenda for ICTA Spring AGM March 24, 2015, 6:30 PM.

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  1. Spring 2015 Annual General Meeting Spring 2015 Annual General Meeting ICTA Location: Miele Gallery Vaughan, Ontario Date: March 24, 2015 6:30pm

  2. Spring 2015 Annual General Meeting ICTA Agenda for ICTA Spring AGM March 24, 2015, 6:30 PM • Tennis Canada - Richard Crowell • Call to Order and Determination of Quorum • Approval of Agenda • Approval of Minutes – October 28, 2014 ICTA Fall AGM (see website) • President’s Report - Rick Bertozzi • Treasurer’s Report – Sagar Karri • Presentation and Approval of the 2014 Financial Statements • Presentation and Approval of the 2015 Budget • External Liaison Report – Sonja Zibin • ICTA Tournament – Stuart Teather • CIO Report -- Adrian Cordea • League Reports and Issues • Ladies -- Adwynna MacKenzie • Plus 55 – Eric Poon • Juniors – Todd Orrett • Mixed -- John Mowat • Proposed rule changes (see ICTA website) • Set Date for Fall AGM – October 27, 2015 • Other Business • Motion - A format change so that each team in the mixed league fields two men's pairs, two women's pairs, and two mixed pairs each match. (a change from 8 Men and 4 Ladies, to 6 Men and 6 Ladies for each fixture). • Adjournment 

  3. ICTA Tennis Canada - Richard Crowell Call to Order and Determination of Quorum Approval of Agenda Approval of Minutes – October 28, 2014 ICTA Fall AGM (see website) Spring 2015 Annual General Meeting Agenda Items

  4. Spring 2015 Annual General Meeting 5. President’s Report ICTA Opening Remarks and Executive Update Projects Other Business New Club Membership

  5. Spring 2015 Annual General Meeting 6. Treasurer’s Report - Financial Statements Balance Sheet – as at Dec. 31, 2014 ICTA

  6. Spring 2015 Annual General Meeting Income Statement For period ended, December 31, 2014 ICTA

  7. Spring 2015 Annual General Meeting League Expenses For period ended December 31, 2014 ICTA

  8. Spring 2015 Annual General Meeting G&A/Technology Expenses 2014 ICTA

  9. Spring 2015 Annual General Meeting Tournament Report 2014 ICTA

  10. Spring 2015 Annual General Meeting Projected Income Statement For Fiscal 2015 ICTA

  11. Spring 2015 Annual General Meeting Projected League Expenses For Fiscal 2015 ICTA

  12. Spring 2015 Annual General Meeting G&A/Technology Expenses 2015 ICTA

  13. Spring 2015 Annual General Meeting Tournament Report 2015 Forecast ICTA

  14. Spring 2015 Annual General Meeting Overpayments 2014 ICTA

  15. Spring 2015 Annual General Meeting ICTA 7. External Liaison Report • My Role • Connect with Tennis Canada, the Ontario Tennis Association and all major stakeholders and sponsors in our area, to provide benefits to ICTA members and promote tennis in general. • 2015 Initiatives • Signed a Strategic Partnership Agreement with Tennis Canada. • Negotiated a special offer for Rogers Cup tickets for ICTA players. • Renewing the Strategic Partnership Agreement with the OTA. • Organizing the 2nd Tennis Rocks Festival – a team Jr. event in partnership with the OTA. • Goals • Continue to work with the OTA and TC to provide benefits for ICTA clubs.

  16. Spring 2015 Annual General Meeting 8. Tournament Report ICTA • 2015 Tournament • Date – September 19 • Rainout - September 20 • Tevlin Challenger at the same time • Mixed Tournament Rules • Write | Formalize | Review | Distribute • 2015 test | adjust | formalized for Mixed league

  17. Spring 2015 Annual General Meeting Tournament (Continued) ICTA • Sponsors • New sponsorship agreement with Tennis Canada and OTA may yield more sponsors • Looking for 6 – including presenting sponsor • Sponsorship package includes: • web • Intercounty tennis and Tennis Scores • emails • presence at the tournament • signs / banners / award presentations • Contact Stuart @ tournament@intercountytennis.com

  18. ICTA Tenniscores Potential changes the way Tenniscores will be accessible in 2015 Plug-able league sites will be embedded into intercountytennis.com Final details will be communicated in April Intercountytennis.com No significant changes planned for 2015 Tenniscores App No changes Spring 2015 Annual General Meeting 9. CIO Report

  19. Spring 2015 Annual General Meeting 10a. Ladies League Report ICTA • Need 2 Division Chairs • 2015 Season Starts May 6th and 7th • Bye for July 1st • 93 Teams confirmed • Schedules posted by April 27th – no special requests can be accommodated • Will coordinate with +55 for Thursday scheduling • Captain’s Meeting on Monday, April 27th • 10:30-noon at Umpire Dining Room, Rexall Centre, Tennis Canada • Great for new captains • Includes overview of Tenniscores and rules

  20. Spring 2015 Annual General Meeting 10b. +55 League Report ICTA New Teams and Teams Withdrawn I am glad to announce that Veneto Tennis Club has committed to join the +55 League in the West Division this year, and so has King City Tennis Club in the East Division. Credit Valley Tennis Club also has great interest, but still has not committed to join our League at this moment. Ajax Tennis Club has withdrawn its 2 teams and Bramalea Tennis Club has withdrawn 1 of its 3 teams. League Rules Since we amended our League Rule No. D4 from ‘Teams will have the right to refuse Promotion’ to ‘Teams must take Promotion’. All our captains have followed the new Rule and are all happy when they see the new Team Alignment.

  21. Spring 2015 Annual General Meeting +55 League Report (continued) ICTA Playoffs Since we had great success in playoffs last year, we will continue to use the same format every year. Division Chair Meeting Our yearly Division Chair meeting will be held sometime in September after the Final. Captains are encouraged to raise their issues to their Division Chairs before this meeting. Rogers Cup Week If our Tournament Final date, set on Saturday, Sept. 19th, is finalized, a week later than last year’s, then we have the luxury to take Rogers Cup week as a Bye Week. It would certainly benefit all the Rogers Cup volunteers.

  22. ICTA Start Dates / Times Boys and Girls Leagues: Saturday, May 2 between 9:00 to 11:00am Mixed League: Sunday, May 3 between 1:00 and 2:00pm League Divisions (50+ teams) Boys: “Majors” West, “Majors” East, “A1”,”A2” West, “A1”,”A2” East Girls: West and East Mixed: “Majors” and “A” East Season Duration 6 to 9 weeks depending on the number of teams in each division Top team in each division qualify for the end of season tournament New Clubs Rosedale, Tournament Park Spring 2015 Annual General Meeting 10c. 2015 Junior League Offerings

  23. ICTA Goal: Increase awareness/participation in the ICTA leagues Periodical promotion of the ICTA league endeavours through various OTA communication channels Emails sent to all OTA club executives about the ICTA junior leagues Email sent to all OTA junior players regarding the ICTA junior leagues Unwritten – Both organizations to develop and encourage junior tennis TENNIS ROCKS – Ontario Junior Team Tennis Championships Spring 2015 Annual General Meeting OTA Strategic Partnership

  24. Featuring “The Junior Team Tennis Championships”! Rexall Centre, Toronto, May 23 and 24, 2015 Presented by the OTA in partnership with the ICTA

  25. What is the Tennis Rocks Festival!... • A 2 day tennis festival bringing together junior players from across the province • May 23 and 24, 2015 at Rexall Centre, Toronto (ICTA junior league play suspended) • Centre court/stadium activities including OTA Smash Cage, skill games, exhibition matches, entertainment, food and beverages, retail/sponsor mini-village, OTA/sponsor prizes, awards presentations and more! • Features “The Junior Team Tennis Championships” • Open to junior participants from all OTA / ICTA member clubs (10 courts + Centre Court) Ontario Tennis Association 1 Shoreham Drive, Suite 200 Toronto Ontario. M3N 3A7

  26. Tennis Rocks! The Festival Experience… • Rexall Centre in Toronto will be the host site • Numerous fun-filled interactive activities on Centre Court • Retailers and sponsors will have a tented mini-village • BBQ lunch will be available • Exhibition match between 2 Nationally ranked players • Smash cage and mini courts available for all competitors and spectators • Off-court contests, i.e. best team outfit, cheer, sign etc. throughout event • Awards ceremony at conclusion of each category event – Centre court Ontario Tennis Association 1 Shoreham Drive, Suite 200 Toronto Ontario. M3N 3A7

  27. How Does The Junior Team Tennis Championships Work?... • all OTA and ICTA member clubs are eligible to enter one or more teams • must be registered by May 3rd, 2015 - smaller clubs can combine entries • entry fee is $140 (incl HST) per team payable to the OTA • the OTA will set up draws, schedule of play, track results and award prizes • a volunteer committee will be set up to help oversee competition • Boys and Girls Doubles Divisions – each fixture has one U14 and one U18 match • Between 4 and 6 team members • Saturday – ICTA “A” / Recreational Levels ; Sunday – ICTA “Majors” / OTA tournament Level plus *** U10 *** (Little Aces). AM - Round Robin, PM – Power Pool • Pro set to 8 games, sudden death at 7-7, total games determines round robin placement Ontario Tennis Association 1 Shoreham Drive, Suite 200 Toronto Ontario. M3N 3A7

  28. ICTA TENNIS ROCKS LOTS of volunteers Needed (Food – Pizza/Ice Cream, Music, Trophies / Medals, Centre Court, Smash Cage, Photography, Registration, Security, First Aid, Court Monitors/Umpires, Signs) Steering Committee – Peter Malcomson, Sonja Zibin, Todd Orrett Sponsors (Babolat, Merchant of Tennis, Head, Wilson, Tennis Canada, etc) Create budget including Insurance Event Coverage Junior Team Tennis Championships Rules, Format, Player Waivers, Score Sheets Tennis Balls Welcome bags (T-shirts, Gatorade etc) If # of teams exceeds 40, could use Tait MacKenzie or Founders courts If it rains looking into Veneto, Richmond Hill CC, Mayfair West Spring 2015 Annual General Meeting Next Steps

  29. ICTA Mixed League Director - John Mowat For the 2015 season the Mixed League will be made up of the following divisions: Majors – 2 divisions A – 4 divisions B and C – 8 divisions each Due to the elimination of the D5 rule in the Fall 2014 AGM, (teams having option to be promoted), to a system of mandatory promotion of top teams to a higher division, we anticipate that the 2015 season should see more competitive play at all divisions. Spring 2015 Annual General Meeting 10d. Mixed League

  30. ICTA For the 1st time, the Mixed League will have division chairs for each division. Captains will work closely with the division chairs to resolve disputes. Over the winter, a task force was formed to revise the Mixed League rules to give the rules more clarity and provide a grievance process. Over the past several weeks, the revised Mixed League rules has been shared with club reps and team captains with very positive feedback overall. This evening, we are making a Motion to have these revised Mixed League rules approved and implemented for the 2015 season. Spring 2015 Annual General Meeting Mixed League (Continued)

  31. ICTA 11. Set Date for Fall AGM October 27, 2015 12. Other Business Motion - A format change so that each team in the mixed league fields two men's pairs, two women's pairs, and two mixed pairs each match. (This is a change from 8 Men and 4 Ladies, to 6 Men and 6 Ladies for each fixture). 13. Adjournment Spring 2015 Annual General Meeting Other Agenda Items

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