Proposed Changes to DOE Project Numbers

1. Proposed ChangestoDOE Project Numbers Len Myers NMMSS Operations DOE/PSI

2. Topics Background NMMSS use of project numbers Second Tier Users Programs/Budgets and Materials Management NMMSS role Guidance Requirements NMMSS Project Information Final Thoughts

3. Char 1: First character of PRIS Chars 2 -3: First 2 characters of B&R (Program Office) Chars 4 – 10: Last 7 characters of B&R (Program, Subprogram ,etc.) Background Problems were associated with all parts of the project number. - First character had lost meaning and not routinely updated - Program office characters were not routinely updated - Characters 2 - 10 did not map to B&Rs Historical Structure

4. How NMMSS Uses Project Numbers In Reports • Project Reports • 5 reports • 25 locations (RISs) receive one or more of these reports • 28 individuals receive one or more of these reports • Financial Reports • 4 reports • 16 locations (RISs) receive one or more of the reports • 19 individuals receive one or more of the reports • Special Request Reports • Programmatic inquires • Oversight/Assessment inquires • External requests

5. Second Tier Users These users rely on NMMSS generated reports and/or other data containing project numbers to meet customer needs Nuclear Materials Inventory Assessment (NMIA) activities Materials disposition activities Financial reporting activities Managers of DOE materials at commercial (NRC licensed) facilities

6. Programs/Budgets and Materials Management Historically there was a well defined relationship via project numbers Relationship strength is now program office/site dependent Currently does not exist without major crosswalk effort

7. NMMSS Role Collect, validate, and verify data Produce and distribute reports Retain historical data/information Administer the database for the above

8. PRIS PRIS and Project Project G,W A,C,D,F,H,J,K,L,N,P,Q,R,U E,M NMMSS Project Information 574 unique active project numbers 438 are being used (i.e. have inventory values) 15 unique letters as first character in project numbers 37 unique values for characters 2 and 3 of project numbers, all but 1 in B&R 52 programmatic RISs (PRIS) 15 unique letters as first character Union of project and PRIS first character sets but not identical sets

9. April 21st Proposed Changes • Update first character per Table 1-1 • Second through seventh characters must be from B&R • Second and third characters per Table 2-3 • Need to include second and third characters for R, V, and Z pseudo project numbers in Table 2-3

10. April 21st 1st Character ProposalTable 1-1 In Previous NA-58 Project Number Guidance

11. May 10th 1st Character ProposalTable 2-1 Current NA-58 Project Number Guidance

12. Table 2-3 Program Office Designations

13. Number of PRIS and Unique Projects

14. 2nd Through 7th Versus B&R

15. Number of Projects With Reported Inventory

16. Final Thoughts • Project number process has improved to meet new and emerging requirements • Project numbers continue to play a significant role in NMMSS reporting and materials management activities • Requirements and responsibilities are documented in the draft guidance • NMMSS will implement defined and documented requirements • Any changes to NMMSS projects for FY 2011 should be submitted by August 1, 2010 • Need to update the Standard General Ledger Crosswalk (Balance Sheet Codes, Standard General Ledger, and NMMSS Slotting Criteria)

17. Backup Slides

18. Backup Slides