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2013-2014 CELDT Training Secondary

2013-2014 CELDT Training Secondary. Where do I go for help?. Please send ALL testing questions to testing@ousd.k12.ca.us One of our team members will promptly answer your e-mail. Ramona Burton – Director of State and Local Assessments Cecilia Larkin - Data Analyst

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2013-2014 CELDT Training Secondary

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  1. 2013-2014 CELDT Training Secondary

  2. Where do I go for help? Please send ALL testing questions to testing@ousd.k12.ca.us One of our team members will promptly answer your e-mail. Ramona Burton – Director of State and Local Assessments Cecilia Larkin - Data Analyst Liliana Vaananen - Data Analyst Vivian Huang – Retired Administrator Please access all CELDT updates at http://www.ousd.k12.ca.us/Page/10333

  3. Where do I go for help? Step1: Go to www.ousd.k12.ca.us click on Departments Step 2: Scroll down to Research Assessment & Data and click Step 3: On the left bar click on 2013-2014 CELDT

  4. TRAINING GOALS • Reliably score the Listening and Speaking sections. • Become familiar with ELL staff, CELDT data and reclassification process. • Learn to administer the CELDT accurately and reliably. • Schedule and conduct CELDT training at my site. • Prepare and pack materials for the Check-In.

  5. AGENDA • 3:30 – 3:40 Introductions • 3:40 – 4:40 Calibration of CELDT Sections K-5 • Sample Scoring for Listening • Scoring for Speaking • Speech Functions Quiz • Choose & Give Reasons Quiz • 4-Picture Narrative Quiz • Oral Vocabulary Name & Tell • 4:40 – 5:20 Overview of OUSD ELs, CELDT Test Logistics & Administration • Before Testing • During Testing • After Testing Check-In Process • 5:20 – 5:30 Questions and Evaluation

  6. “What’s New” Materials Changes – See Coordinator’s Manual p 3 • New Field Test Item Section 5 (Form 3) Name and Tell for all grade levels. • School/Group List (SGL) reorganized- additional instructions for filling out the form. Test Administration Changes - double check • Test Security. Direction have been added to the Examiner’s Manual to make sure that students clear their desk … The directions are at the beginning of each domain.” • Reprompting Directions: 4 Picture Narrative- revised to reflect clarification. • NO Scratch Paper. Students are NOT allowed to write notes or thoughts on extra paper, or anywhere in the Test Book or Answer Book other than in the response sections.

  7. Calibration of CELDT Sections

  8. CELDT Domains and Scoring Overview This table shows when each CELDT component is scored (i.e., during or after administration) and how it is scored (e.g., NR, I, C; 0-2; answer key Form 3 Field Testing Name and Tell Note: NR = no response I = Incorrect C= correct For K-1 Writing, Writing Words, there are two rubrics: one for writing words stated by examiner using a picture prompt and one for writing words in response to a story read by the examiner. OV OUSD does not score the Writing Section. The writing section is scored by the state.

  9. 4 Picture Narrative: Scoring Friends Went to the Movie Native Design -8- Community Schools, Thriving Students

  10. Listening: Scoring Student marks answers in Answer Book. Prompting is not allowed. Scored after administration with Key.

  11. Oral Vocabulary: Sample Answer

  12. Overview of OUSD ELs

  13. English Language Learner Office • Tilden Campus, 4551 Steele St., Portable G, Oakland, CA 94619 • Nicole Knight, ELL Director - nicole.knight@ousd.k12.ca.us • Opus Wilson, ELL Coordinator – brett.wilson@ousd.k12.ca.us • Elementary Specialists: • Mike Ray - michael.ray@ousd.k12.ca.us • Dale Rogers-Eilers- dale.rogers-eilers@ousd.k12.ca.us • Jen Kaufman - jennifer.kaufman@ousd.k12.ca.us • Secondary Specialists: • Emma Matela- emma.matela@ousd.k12.ca.us • Kristine Leunig- kristine.leunig@ousd.k12.ca.us

  14. OUSD CELDT 2-Year Cohort Growth

  15. OUSD 2012-13 English Learners 32.2% of students in our OUSD K-12 schools* are English Learners * From CDE enrollment data file downloaded4/5/2013. Demographic data by ethnicity includes only District schools and grades K‐12. Data Source: AERIES

  16. 2012-13 English Learners Born in U.S 76% of OUSD English Learners were born in the U.S. Data Source: AERIES

  17. CELDT Test Logistics & Administration

  18. Purpose of the CELDT • Initially identify students who are limited English proficient (LEP) as English Learners (Els). • Determine the level of English language proficiency. • Beginning • Early Intermediate • Intermediate • Early Advanced • Advanced • Assess annual English language proficiency growth.

  19. CELDT Assessments • Initial Assessment (IA) Administer the CELDT to all students whose home language is not English within 30 calendar days after they enroll for the first time in a California public school. • Student Assignments Office handles all Initial CELDT testing. • Parents must be informed of Initial CELDT results within 30 calendar days. • Annual Assessment (AA) Administer the CELDT each year the student is categorized as an English Learner (EL) until they are reclassified as fluent English proficient (RFEP). • Schools handle Annual CELDT testing. • Schools are required to distribute Annual CELDT results with parents in February.

  20. Role and Responsibility of the Site Coordinator • Establish a time/date/place for testing. • Plan testing schedule and announce test dates to school staff. • Monitor test administration. • Keep test materials secure at all times. • Limit access to tests to pupils and employees directly involved in testing. • Do NOT copy test questions for any purposes- i.e. enlargement. • Do NOT allow students to use cell phone or other electronics during testing. • Establish a time/date/place for training. • Collect signed Affidavit forms from test examiners & proctors during training. • Do not distributing tests to anyone who does not have a signed Affidavit. • Manage test booklets and answer documents. • Fill out all required information fields accurately. • Count and pack all scorables and nonscorables accurately.

  21. CELDT Timeline SEPTEMBER OCTOBER September 5th, 10th, 12th Attend CELDT Training 9/9 to 9/13 CELDT materials delivered to sites by warehouse September 13th Excel testing roster emailed Annual CELDT Testing Opens 9/3: Ends October 25th October 1st Last day to request additional material On time! Pick up Pre ID Labels Approximate date: Week of October 14th Check In Oct. 29th, 30th, 31st

  22. STEP 1: Report Shortages to District Coordinator. Inventory all test materials against the school packing list immediately. Report any shortages, overages, or the receipt of the wrong material to testing@ousd.k12.ca.us within two working days. If additional materials are needed fill out the form and email/fax it ASAP. STEP 2: Retain ALL CELDT Boxes and Store Materials in a SECURE LOCATION Keep all test materials in the boxes they were delivered in. The same boxes will be used to return materials to the district after testing at Check-In. STEP 3: Prepare for Training Staff Review the Coordinator’s Manual and the Examiner’s Manuals in their entirety. Make a testing schedule. STEP 4: Make Copies of the School/Group List Make several photocopies of the Group Identification Sheets from the school Test Coordinator’s Kit to have on hand in case they are needed. STEP 5: Discuss Security with Test Examiners and Proctors Ensure that test examiners and proctors understand the security requirements for keeping all test materials in a secure location prior to, during, and after testing. STEP 6: Distribute Materials Obtain signed Security Affidavits before distributing the materials. Retain signed original Affidavits to return to District Coordinator during Check –In. When Materials Arrive • A Test Coordinator’s Kit will be delivered to each school site and will contain: • A Test Coordinator’s Manual (1 copy) • A pre-printed School/Group List (SGL)* showing the school name, district name, and CDS code • Pre-coded Group Identification Sheets (GIS)*; six per grade enrolled. Note that the grade is not pre-coded Instructions for School Group List – Testing Coordinator’s Manual page 34 Instructions for Group Identification Sheet – Testing Coordinator’s Manual page 33

  23. Reporting • After inventorying your materials, please report shortages/overage of materials to: Testing@ousd.k12.ca.us

  24. Email Subject Line Remember to write the following on the subject line: • School Name • Overage CELDT materials, • Additional Materials request, • Report Testing Irregularities, • Questions / Concerns • “Urgent” for emergencies only

  25. Email signature Remember to use the signature line: • Full name • School Name • School/cell phone • Preferred email address

  26. Ordering Additional Materials • Remember to use the SUBJECT line: • Request additional testing materials. • Please use this form, fax or email. • 26- • Community Schools, Thriving Students

  27. STEP 1: Report Shortages to District Coordinator. Inventory all test materials against the school packing list immediately. Report any shortages, overages, or the receipt of the wrong material to testing@ousd.k12.ca.us within two working days. If additional materials are needed fill out the form and email/fax it ASAP. STEP 2: Retain ALL CELDT Boxes and Store Materials in a SECURE LOCATION Keep all test materials in the boxes they were delivered in. The same boxes will be used to return materials to the district after testing at Check-In. STEP 3: Prepare for Training Staff Review the Coordinator’s Manual and the Examiner’s Manuals in their entirety. Make a testing schedule. STEP 4: Make Copies of the School/Group List Make several photocopies of the Group Identification Sheets from the school Test Coordinator’s Kit to have on hand in case they are needed. STEP 5: Discuss Security with Test Examiners and Proctors Ensure that test examiners and proctors understand the security requirements for keeping all test materials in a secure location prior to, during, and after testing. STEP 6: Distribute Materials Obtain signed Security Affidavits before distributing the materials. Retain signed original Affidavits to return to District Coordinator during Check –In. When Materials Arrive • A Test Coordinator’s Kit will be delivered to each school site and will contain: • A Test Coordinator’s Manual (1 copy) • A pre-printed School/Group List (SGL)* showing the school name, district name, and CDS code • Pre-coded Group Identification Sheets (GIS)*; six per grade enrolled. Note that the grade is not pre-coded Instructions for School Group List – Testing Coordinator’s Manual page 34 Instructions for Group Identification Sheet – Testing Coordinator’s Manual page 33

  28. STEP 1: Report Shortages to District Coordinator. Inventory all test materials against the school packing list immediately. Report any shortages, overages, or the receipt of the wrong material to testing@ousd.k12.ca.us within two working days. If additional materials are needed fill out the form and email/fax it ASAP. STEP 2: Retain ALL CELDT Boxes and Store Materials in a SECURE LOCATION Keep all test materials in the boxes they were delivered in. The same boxes will be used to return materials to the district after testing at Check-In. STEP 3: Prepare for Training Staff Review the Coordinator’s Manual and the Examiner’s Manuals in their entirety. Make a testing schedule. STEP 4: Make Copies of the School/Group List Make several photocopies of the Group Identification Sheets from the school Test Coordinator’s Kit to have on hand in case they are needed. STEP 5: Discuss Security with Test Examiners and Proctors Ensure that test examiners and proctors understand the security requirements for keeping all test materials in a secure location prior to, during, and after testing. STEP 6: Distribute Materials Obtain signed Security Affidavits before distributing the materials. Retain signed original Affidavits to return to District Coordinator during Check –In. When Materials Arrive • A Test Coordinator’s Kit will be delivered to each school site and will contain: • A Test Coordinator’s Manual (1 copy) • A pre-printed School/Group List (SGL)* showing the school name, district name, and CDS code • Pre-coded Group Identification Sheets (GIS)*; six per grade enrolled. Note that the grade is not pre-coded Instructions for School Group List – Testing Coordinator’s Manual page 34 Instructions for Group Identification Sheet – Testing Coordinator’s Manual page 33

  29. Logistics Schedule • Timing • Individual administration • Group administration • Make-Up testing lists.

  30. Site Testing Schedule sample • Individual Administration Speaking Domain: • 15 minutes p/student. • Group Administration • Writing Domain: • 120 minutes • 2 parts • 1 class = 20 students. • 31- • Community Schools, Thriving Students

  31. STEP 1: Report Shortages to District Coordinator. Inventory all test materials against the school packing list immediately. Report any shortages, overages, or the receipt of the wrong material to testing@ousd.k12.ca.us within two working days. If additional materials are needed fill out the form and email/fax it ASAP. STEP 2: Retain ALL CELDT Boxes and Store Materials in a SECURE LOCATION Keep all test materials in the boxes they were delivered in. The same boxes will be used to return materials to the district after testing at Check-In. STEP 3: Prepare for Training Staff Review the Coordinator’s Manual and the Examiner’s Manuals in their entirety. Make a testing schedule. STEP 4: Make Copies of the School/Group List Make several photocopies of the Group Identification Sheets from the school Test Coordinator’s Kit to have on hand in case they are needed. STEP 5: Provide CELDT Training Ensure that test examiners and proctors understand the security requirements for keeping all test materials in a secure location prior to, during, and after testing. STEP 6: Distribute Materials Obtain signed Security Affidavits before distributing the materials. Retain signed original Affidavits to return to District Coordinator during Check –In. When Materials Arrive • A Test Coordinator’s Kit will be delivered to each school site and will contain: • A Test Coordinator’s Manual (1 copy) • A pre-printed School/Group List (SGL)* showing the school name, district name, and CDS code • Pre-coded Group Identification Sheets (GIS)*; six per grade enrolled. Note that the grade is not pre-coded Instructions for School Group List – Testing Coordinator’s Manual page 34 Instructions for Group Identification Sheet – Testing Coordinator’s Manual page 33

  32. Security Activity Read Ask Questions Get Answers Sign & Collect Submit all signed forms at Check-In. • 33- • Community Schools, Thriving Students

  33. Heightened Security State and District Security Audits • At randomly selected schools and district offices • Before, during, or after testing • Are materials secure, accounted for, and locked up when not in use? • Are correct administrative procedures being followed? For example: • Instructional materials have been removed or covered. • Students are not being coached through the exams. • Only appropriate accommodations and/or modifications are being provided, et. al. • Room signs and testing posters with reminder of no unauthorized electronic devices are being used. • 34- • Community Schools, Thriving Students

  34. Heightened Security • Door Signs and Testing Posters • Posted in clear view of students • Available on-line. Can be downloaded and photocopied. • http://www.ousd.k12.ca.us/cms/lib07/CA01001176/Centricity/Domain/132/Testing%20Poster.pdf • Proctors • Assists the test examiner during test • administrations groups of 20 or more. • Prepare the room for testing • Distribute test materials • Observe students during testing Actively supervise students throughout the testing session. • 35- • Community Schools, Thriving Students

  35. Heightened Security • Proposed District Signs • Replace State Sign http://www.ousd.k12.ca.us/cms/lib07/CA01001176/Centricity/Domain/132/Testing%20Poster.pdf • 36- • Community Schools, Thriving Students

  36. Materials for 2013-14 * Unmarked Test Books may be reused in grades 3-12 • Community Schools, Thriving Students

  37. 2013-2014 Edition Form 1 Answer Book Front Cover

  38. Filling in the Demographic Section All asterisked (*) items that apply must be filled in at the time of testing including students with pre-ID labels. For students without a Pre-ID label, fill out all appropriate fields. See Manual pgs 22-29 Boxes: *2 and *11 apply!

  39. 1 GIS per Grade Level After Testing: Steps 1, 2 & 3 Complete GIS Form Preprinted

  40. 1 GIS per Grade Level After Testing: Steps 1, 2 & 3 Write total # of students tested Complete GIS Form Write the grade

  41. 1 GIS per Grade Level After Testing: Steps 1, 2 & 3 Complete GIS Form Package grade level groups & label bags Place GIS on the last bag, i.e. Grade 2 - 2 of 2, 2 3

  42. After Testing: Step 4 Packing • Complete the scannable School/Group List SGL (one per school). • Keep a photo copy of the completed SGL. • See manual pgs 34-35 Write the exact # of students tested in the grade row. This number must match the # on the GIS.

  43. After Testing: - Final Step Box it & Check-In • Place scorable materials by grade level in boxes. • Place SGL on top of the baggies in box 1 of your total shipment. • Label your boxes. • Arrive on time at the warehouse (900 High Street, Oakland) for final Check-In. Box 1 of 1

  44. Check-In October 29, 30, and 31 • Each school has a designated station, date, & time to return all the testing materials. • Arrive at your schedule time. • Submit all signed Security Affidavits. • Bring all your scorables and nonscorables boxed. • 45- • Community Schools, Thriving Students

  45. Wrap UpQuestions Check-In Schedule Evaluation • 46- • Community Schools, Thriving Students

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