EBISS Welcome Back Webinar

1. EBISS Welcome Back Webinar

2. Erin Chaparro

3. Marianne Oakes Taught in both rural and urban districts First year with EBISS, fourth year teaching Lucky to volunteer in her daughter’s classroom, but now she’s the teacher!

4. Kathleen Jackson Earned her Masters in SPED at the U of O under George Sugai and Geoff Colvin. Former Middle and High School Administrator Enjoys gardening, hiking, and climbing the South Sister (!), but above all enjoys traveling with her husband and daughter

5. Kim Hosford A school psychologist in direct service for 19 years Received her RTI training while at the Heartland AEA, in Iowa (no better place in the country to practice RTI) A certified Pilates instructor with a keen sense of humor

6. Pam Zinn Pam has been an EBISS Systems Coach in the Hillsboro School District for 2 years Twelve years as the literacy coordinator in the Tigard-Tualatin SD She’s a HUGE sports fan

7. Natalie Hanson Spent 3 years as a DIBELS Data System Manager Two years as a literacy support specialist in the Springfield school district When not looking at data she is either running in an overnight relay race, playing Lasertag with a girl she mentors, or on a tandem bike with her husband

8. Eugenia Coronado Administrative assistant for Pacific Institute for Research for last 5 years Now provides support for EBISS and several other organizations at CTL Away from work she enjoys time with her husband, two young children, and two not-so-young dogs

9. Louise Bronaugh Doctoral dissertation at the U of O- with Dr. Rob Horner, created a PBIS program for bus drivers Fascinated by the potential of using tools such as Google Docs, Skype, and Podcasts to improve communication among Oregon educators Enjoys getting together with friends and discussing the politics of education

10. 2010-2011Large-scale Implementation of Evidence Based Practices 2009-2010Developing systems for the sustained implementation of school-wide PBIS, Literacy, and RTI. Effective Behavioral Instructional EBISS EBISS Evolution Support Systems 10

11. Over the Next Half Hour You Will Learn About… • The brief history of EBISS, and how we began with the end in mind • The critical features of EBISS • Long-term systemic sustainability of your implementation framework (EBISS) • What you can expect from us this school year (and what we expect from you)

12. ... our 4 year journey Large-scale Implementation of Evidence Based Practices

13. A short history of EBISS… • In education research we spend a fair bit of time studying specific interventions or programs, in order to evaluate the effect they will have on student achievement. • Once we identify an effective practice, we give it our gold seal of approval, label it an Evidence Based Practice (EBP), put it on a recommendation list, and tell educators where to find it. • Two evidence based practices you are now very familiar with are: • Positive Behavior Support • School-wide Literacy Model 3. Then we go back to creating and evaluating more programs!

14. Ah-ha! We have an implementation gap which Fixsen and Blase described as: The act of adopting an evidence based practice, but not using it or implementing it fully or effectively.

15. Several Longitudinal Studies of a Variety of Comprehensive School Reforms - revealed the following: Aladjem & Borman, 2006; Vernez, Karam, Mariano, & DeMartini, 2006

16. Performance Assessment (Fidelity) Systems Intervention Coaching Organization Supports Staff Competence Facilitative Administration Training Decision Support Data System Selection Technical Adaptive Leadership Reliable Benefits for Students Consistent uses of Innovations (PBIS & SWRM) Integrated & Compensatory © Fixsen & Blase, 2007

17. The critical features of EBISS that support large scale implementation of evidence based practices… • The Teaming Framework • The District and Interagency Systems Support Plan • Action Planning • Evidence Based Practices

18. Why have an EBISS teaming framework to support implementation of evidence based practices?

19. Implementation Science Impl. Team NO Impl. Team 80%, 3 Yrs Effectiveness 14%, 17 Yrs INTERVENTION Effective use of Implementation Science & Practice Letting it Happen Helping it Happen Fixsen, Blase, Timbers, & Wolf, 2001 Balas & Boren, 2000

20. Features of Effective Implementation Teams • Minimum of three people (four or five preferred) to promote effective, efficient, and sustainable implementation, organization change, and system transformation work • Tolerate turnover; teams are sustainable even when the players come and go © Fixsen & Blase

21. Implementation Team • A group that knows the evidence based practices very well (formal and craft knowledge) • A group that knows implementation very well (formal and craft knowledge) • A group that knows improvement cycles to make intervention and implementation methods more effective and efficient over time © Fixsen & Blase

22. EBISS TEAMING FRAMEWORK Ongoing EBISS Support and Coordination Leadership Point Person: Administrator with authority to allocate resources for training and implementation District EBISS Leadership District PBS Planning + Behavioral Expertise District Literacy Planning + Literacy Expertise Systems Coach: Coordination and implementation of systems level support; coaching and data expertise at the universal level for the blending of behavior and literacy District Leadership School Leadership School-wide Team School-level PBS Facilitator School-level Literacy Facilitator/Coach School Administrator Grade Level Teams Department and Content Teams Individual Student Teams

23. A Quick Overview of the EBISS Teaming Framework…

24. District or Interagency Leadership Leadership Point Person: Administrator with authority to allocate resources for training and implementation District EBISS Leadership District PBS Planning + Behavioral Expertise District Literacy Planning + Literacy Expertise

25. School or Site Leadership School-wide Team School-level PBS Facilitator School-level Literacy Facilitator/Coach School Administrator Grade Level Teams Department and Content Teams Individual Student Teams

26. EBISS TEAMING FRAMEWORK – School or Site Leadership Systems Coach: Coordinates and implements support at the systems level; provides coaching and data expertise at the universal level for the blending of behavior and literacy School-wide Team School-level PBS Facilitator School-level Literacy Facilitator/Coach School Administrator Grade Level Teams Department and Content Teams Individual Student Teams

27. EBISS TEAMING FRAMEWORK Ongoing EBISS Support and Coordination Leadership Point Person: Administrator with authority to allocate resources for training and implementation District EBISS Leadership District PBS Planning + Behavioral Expertise District Literacy Planning + Literacy Expertise Systems Coach: Coordination and implementation of systems level support; coaching and data expertise at the universal level for the blending of behavior and literacy District Leadership School Leadership School-wide Team School-level PBS Facilitator School-level Literacy Facilitator/Coach School Administrator Grade Level Teams Department and Content Teams Individual Student Teams

28. With your team firmly in place, you will need a reliable way to check on yourselves and make sure that you are: Paying attention to what needs our attention Not forgetting about all of the components (implementation drivers) that are necessary for high functioning systems in schools

29. Performance Assessment (Fidelity) Systems Intervention Coaching Organization Supports Staff Competence Facilitative Administration Training Decision Support Data System Selection Technical Adaptive Leadership Reliable Benefits for Students Consistent uses of Innovations Integrated & Compensatory © Fixsen & Blase, 2007

30. District and Interagency System Support Plan Critical Variables for Program-Wide Infrastructure PROFESSIOANL DEVELOPMENT and TRAINING CAPACITY LEADERSHIP & COMMITMENT VISIBILITY & POLITICAL STAKEHOLDER SUPPORT COORDINATION and COACHING ON-GOING ASSESMENT and EVALUATION ACTION PLANNING with SCHOOLS FUNDING

33. To establish priorities and monitor district goals. Districts and Interagenciesshould revisit this plan on a more frequent basis than the DSSP (e.g. monthly or bi-monthly) depending on the extent of work required. Action Planning

34. Funding News Funding for this year is $7,300 per district Carry-over from last year has been extended until December 31st, 2010 for everyone even if you have not yet formally requested it 2010-2011 funding will become available during the first week of October At this time, no additional money is anticipated

35. Deliverables DSSP and Action Plan due: Mondays, November 1 & May 2 Coaches Checklist due: Monday, October 4th School Level Data Summary due: Monday, December 6th (excluding Early Childhood) Systems Priority Plan due: Monday, June 6th

36. Professional Development required by the EBISS Grant October 22, PBIS Fall Coach’s Institute, OSU, Corvallis All EBISS Systems Coaches required to attend Other EBISS team members are welcome Feb 28 - March 2, NW PBIS annual conference at the Hilton in Eugene District EBISS teams (all members) are required to attend one day of this 3 day conference - only 1/2 of the day will be EBISS, you may choose any of the strands for the other half of the day - please mark your calendars now

37. What You Can Expect of Us At least one on-site visit from your EBISS Coordinator to participate in an EBISS district leadership team meeting. Other times available by telephone and video using Skype or Webinar On-going support with district data interpretation, and implementation of PBIS and the Schoolwide Reading Model with an emphasis this year on effective coaching Timely newsletters to keep you informed about grant requirements, conferences, and other topics of interest Information about funding and future grants A series of short (10 min), but informative webinars about topics that you’ve told us are important to you. Topics currently planned include: Best Practices for Coaching, Funding in Tough Times, and Gaining Support For Your District by Educating Stakeholders

38. Thank you for attending our EBISS Fall Webinar. We’re all looking forward to a great year! Erin Marianne Pam Kim Kathleen Natalie Louise Dianna (ODE)

39. EBISS Systems Coaches What do you do?

40. EBISS System Coach’s Responsibilities • Organize and facilitate EBISS district and Interagency team meetings • Devote approximately 25 days a year to the EBISS grant initiatives • Participate in mandatory and optional EBISS trainings • Collaborate efforts between the EBISS district/Interagency team, and the building teams related to RTI, PBS, and the SWRM 40

41. EBISS System Coach’s Responsibilities (cont.) Arrange for reliable collection and utilization of academic and behavior data in each EBISS school/site Coordinate the submission of EBISS deliverables Assist with decisions regarding allocation of EBISS grant funds, district professional development and district assessment plan Communicate regularly with assigned EBISS state coordinator

42. EBISS Requirements - Deliverables Coaches Checklist due: Monday, October 4th DSSP/ISSP and Action Plan due: Mondays, November 1 & May 2 School Level Data Summary due: Monday, December 6th Sustainability Plan due: Monday, June 6th

43. System Coach’s Checklist Purpose: • Reflection and Professional Development • Setting your professional development goals • Provides information forEBISS state leadership to help differentiate professional development for district Important Date: Checklist is due to your state EBISS Coordinator on Monday, October 4, 2010

44. School-Level Data Summary (SLDS)

45. Sustainability Plan - details will be released in plenty of time for the June 6th deadline

46. Professional Development required by the EBISS Grant October 22, PBIS Fall Coach’s Institute, OSU, Corvallis All EBISS Systems Coaches required to attend Other EBISS team members are welcome Feb 28 - March 2, NW PBIS annual conference at the Hilton in Eugene District EBISS teams (all members) are required to attend one day of this 3 day conference - only 1/2 of the day will be EBISS, you may choose any of the strands for the other half of the day - please mark your calendars now

47. What’s New This Year? The EBISS calendar is now on the CTL EBISS website. You will see listings for PD that we recommend, conferences both required and not, and deliverable due date information. Most postings have links that provide important information about the event so that you don’t have to hunt for the registration form etc. After you click on the calendar listing, click again where it says “more information”. This will pop open a larger screen with lots of detail about the event and relevant links (such as registration). Important announcements will be included in our emailed newsletters. Please make sure that your other EBISS team members are all receiving their newsletters and opening them, as this will be our primary way of communicating with you and your team.

48. What’s New This Year (cont)? On the EBISS website you will find: links to each of the EBISS State Coordinators and their contact information Links to archived Webinars so that if you need a refresher on how to fill out the SLDS, it is there for you to watch (most are in a 10 minute format) Links to archived newsletters (coming soon) A link to the EBISS calendar Links to EBISS Powerpoints presented previously at conferences and trainings (coming soon) Want to find our website from anywhere? Just Google EBISS CTL and it will come up at the top of the search.

49. Questions for Us? 49

50. Thank you for attending the EBISS Fall Webinar. We’re all looking forward to a great year! Erin Marianne Pam Kim Kathleen Natalie Louise Dianna (ODE)