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District 5 Staff Agenda

District 5 Staff Agenda. February 9, 2011 Taylor County Extension Office 10:00 am EST. Personnel & Programs. PERSONNEL UPDATES Vacancies – “23” Length of Vacancies *Study Leave *State Changes *Health *Retirements *Sympathy *Wedding Announcement PROGRAM HIGHLIGHTS for DISTRICT 5

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District 5 Staff Agenda

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  1. District 5 Staff Agenda February 9, 2011 Taylor County Extension Office 10:00 am EST

  2. Personnel & Programs • PERSONNEL UPDATES • Vacancies – “23” Length of Vacancies • *Study Leave *State Changes *Health *Retirements *Sympathy *Wedding Announcement • PROGRAM HIGHLIGHTS for DISTRICT 5 • FCS Christy Nuetzman • ANR Ron Bowman • HORT Dennis Morgeson • 4-HYD Elijah Wilson • REFRESHMENTS – Pulaski and Russell Cos. – Thanks!

  3. Information – Deadlines - Events • AFFIRMATIVE ACTION • ADA Assessment/Compliance Plans – Thank You! • Efforts: Document – Document – Document • Resource Guide: http://www.ca.uky.edu/psd/affirmative_action.php BUILDING PARTNERSHIPS: COMMUNICATING WITH POLICY MAKERS FOLLOW-UP • Complete/Send Form electronically to DD by Mar. 9 • Reports Received: Grayson and Green  • Link to Form: http://ces.ca.uky.edu/cesrc/

  4. BUDGET UPDATE • Overall Impact still linked to Legislative Decision • Increased Cost to Extension – 1.5% Jan. 2011 • Base Agent Assessment Increase – 3% • Potential Employee Raise – 2 or 3% Pool (Merit) • Provost continues to call for a 5% reduction plan • New! Stop-gap Memorandum; Max. Cost $45,000 • BUYOUT – FACULTY ONLY • Provost Finalized • Agent Positions are not eligible

  5. CALENDAR – WEB BASED • New! Calendar of Events for Co. Websites • Statewide Initiative - District 3 Pilot Counties • Example: Boone http://ces.ca.uky.edu/boone/ • CAREER LADDER • All Applications Forwarded to Karen Ramage • Level 4 Applications will be Peer Reviewed Feb. 17 • Pay Adjustments Effective July 1 • New! Time Exception for Employees on FML

  6. CEDIK (Community & Economic Initiative of KY) • CEDIK website: www.ca.uky.edu/cedik • Newsletter Agent Highlight: Elijah Wilson • Ken-Tenn2011 Conf.: May 23-25, Pine Mt. St. Park • National Issues Forum on Community Based Economic Security – Feb 7; Taylor Co. (excellent!) • CIVIL RIGHTS REVIEW (FEDERAL) April 4 – 8 and 11 – 15 (UK and KSU) Hardin County – April 14 and 15 State Contact: Martha Thompson

  7. COMMUNICATIONS CONFERENCE • Mandatory – Register through CATPAWS • Districts 5, 6 & 7 - Bowling Green; March 31 – April 1 • DD Approval Only for Lexington Site • Service Awards will be given at Conference • COUNTY PROGRAM REVIEWS • Clinton - July 19 (Martha Thompson, Team Ldr.) • Wayne - July 20(Martha Thompson, Team Ldr.) • Russell - July 21 (Martha Thompson, Team Ldr.) • Follow-up Reports Due 6 Months after Visit http://www.ca.uky.edu/psd/county_program_reviews.php

  8. CROSS COUNTY LINES PARTICIPATION FOR 4-HYD • State Contact – Martha Welch, St. 4-HYD Specialist • July 1 deadline for summary • EDUCATIONAL OPPORTUNITY/GUIDELINES • New Opportunity! Great Plains IDEA – UK member • Link for information: http://www.gpidea.org/ • Guide: File EEP Forms by deadline thru D5 Office • Completion of Masters – Notify Martha Thompson • Salary Increase based on approval/official transcript

  9. EPSILON SIGMA PHI – March 22 – 23 • KSU – Ctr. for Sustainability of Farms & Families • Mar. 15 Registration Deadline • KY has 158 Members on the National Register • Awards http://ces.ca.uky.edu/epsilonsigmaphi • Report to the People Winners • ETHICS PRINCIPALS FOR UK EMPLOYEES • PowerPoint • Discussion

  10. HEALTH ROCKS – KSU • 2010 – 1500/2000 youth reached – Thanks Agents! • 2011 - Grant for $45,000 • IN-SERVICE TRAININGS • Are there Support Staff Needs? • Email Connie - Requests will be forwarded • Deadline: Feb. 23

  11. IT UPDATES • Satori will continue to be used in Counties • Officer Communicator Update – Microsoft Lynx • LEAVE – Reporting Hours/Status • Report ALL Leave through CATPAWS monthly • Link to Status - https://myuk.uky.edu/irj/portal • Upcoming Holidays – Memorial Day & July 4th • Old Leave/Special Bonus Days – Take by June 30

  12. MARKETING • Use UK licensed vendors • Marketing - http://ces.ca.uky.edu/marketing/ • UKAgStore - http://www.ukagstore.com • MID-YEAR VISITS • Agents over 1 Year of Service • Continuing thru April • Prepare for discussion – Mid-Year Form • Dates are subject to change

  13. New Madrid Fault National Level Exercise • State Contact: Andrea Husband • District 5 Contact Agents: ANR – Jack Ewing and Rick Greenwell 4-HYD – Carole Goodwin and Lynnette Allen FCS – Debbie Messenger • Exercise – Scenario – 7.7 magnitude earthquake • Dates: May 16 – 20 • Sites: Regional Emergency Coordination Centers Owensboro, Paducah and Hopkinsville

  14. P.O.W • State Contact: Dr. Ken Jones • Goals – Long Term Impact, Align with Impact • Draft POW Updates Due May 1 (electronic) • New POW Due Next Year (7/1/12 – 6/30/16) • POST-RETIREMENTS • Guidelines – Contact D5 Office for details • 3 Month Window to Process • One Year Renewal Basis

  15. SECURITY ISSUES • Building Design – New and Old • “Zero Tolerance” – Establish guidelines • SEE BLUE, GO GREEN PILOTS – Spring 2011 • Green Office Certification – Ashley Osborne • D5 Pilot County (75% of office must participate) • Link: http://www.ca.uky.edu/gogreen/index.php • SNAP-Ed – Report Monthly • Hours – 100+ shows strength; 500+ for Assistant

  16. SOCIAL MEDIA WEBSITES • Information: http://www2.ca.uky.edu/social/ • Must have DD Approval • Must have Ag Com Approval – Email Request with link to site to ukag.social@uky.edu • Email confirmation will be sent with approval • Sites will be registered on Link above • No Personal Sites allowed if linked to UK profession • Deadline – End of Feb! (Afterwards all approval from UK Public Relations)

  17. STAFF MEETING SCHEDULE • Mar. All agents May All Agents • April Open Date June – Aug No Staff • STATE EXTENSION COUNCIL – Feb. 22 - 23 • Embassy Suites, Lexington • D5 Delegates: Chuck Crutcher, Bob Osborne, Mary Hawes, Nancy Eller, Debbie Cowan (At Lg.) • District Meetings: May, 2011 thru Jan, 2012

  18. SURVEY REQUESTS • Specialists (JECP Discussion) - Feedback on Agents • MITT – All Agents need to complete • TAXABLE BENEFITS • Reimbursements by District Boards for cell phones, automobiles and other equipment usage that is of a personal nature is a taxable benefit • The IRS requires a 1099 to be issued for these personal benefits that are equal to or exceed $600 per year • Cell Phone Survey

  19. TAX EXEMPT STATUS • Mar 15: Deadline for Registration of Tax Exempt Option (all Extension Groups/Entities) http://warehouse.ca.uky.edu/Registration/Taxexempt/ • May 15: Filing Deadline for 990 for 4-H Councils • FAQ’s for Tax Exempt Issues • TRI-STATE DIVERSITY CONFERENCE • Date: Feb. 10–11, 2011 • Marriott – Cincinnati Airport Location

  20. WEB PAGE REVISIONS • Integrated Media – Changes to County Web Pages • Publications Link will Open in New Tab • “County Links” is being renamed to “Quick Links” • Process to begin immediately

  21. FEBRUARY BIRTHDAYS! • Feb 2 Linda Will (Hardin Support Staff) Will Stallard (Casey CEA for ANR) • Feb 3 Phil Smith (Clinton CEA for ANR) • Feb 4 Pat Hardesty (Taylor CEA for ANR) • Feb 13 Elijah Wilson (Cumberland CEA for 4-H) Marla Stillwell (Hardin CEA for 4-H) • Feb 15 Richard Whitis (Pulaski CEA for ANR) • Feb 16 Kay Kennedy (Washington CEA for FCS)

  22. FEBRUARY BIRTHDAYS! • Feb 19 Susan Martin (Grayson Support Staff) • Feb 24 Fran Hodges (Hardin Support Staff) • Feb 25 Matthew Mofield (Pulaski CEA for 4-H) Jessica Vincent (Hardin Support Staff)

  23. PROGRAM GROUPS • ANR/HORTICULTURE • FAMILY AND CONSUMER SCIENCES • 4-H YOUTH DEVELOPMENT

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