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2013 District Staff Supervision Overview

2013 District Staff Supervision Overview. Overview. Role of Staff Contact Hiring/Two Types of Positions UK Human Resources Policy & Procedures Manual UK Benefits Attendance/Work Time Leave Overview. Staff Contact Role. Secretary/Support Supervision Affirmative Action

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2013 District Staff Supervision Overview

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  1. 2013 District StaffSupervision Overview

  2. Overview • Role of Staff Contact • Hiring/Two Types of Positions • UK Human Resources Policy & Procedures Manual • UK Benefits • Attendance/Work Time • Leave Overview

  3. Staff Contact Role • Secretary/Support Supervision • Affirmative Action • Office Organization • Office Staff Conferences

  4. Secretary/Support Staff Supervision • Takes lead and involves other agents in secretary hiring, performance appraisal, counseling sessions, approval of work time in myUKand leave requests. • Responsible for setting up hiring process and for completeness of hiring packets according to affirmative action guidelines. • Takes lead in preparing job descriptions and assigns duties if more than one secretary in office. • Coordinates training and professional development for county secretaries.

  5. Affirmative Action • Responsible for leading others in the proper action and documentation of Affirmative Action files in the office. • Takes lead in updating Affirmative Action Plan, map and rosters. • Prepares materials and makes arrangements as needed for County Program Reviews.

  6. Office Organization • Assures office portrays a professional image to the public. • Takes the lead and works with other agents in hiring and supervising custodians and grounds maintenance personnel. • Responsible for maintenance of office security, meeting room facilities, keys, proper signs and general office organization. • Takes lead to see that physical maintenance and repairs are done. • Responsible for supervising maintenance of files and publications.

  7. Office Staff Conferences • Schedule and call weekly County Office Conferences. • Make an agenda and distribute it before meeting. • Inform county staff of matters discussed at District Staff Meetings. • Arrange for minutes to be sent to District Director.

  8. Hiring New Positions • New positions require Extension District Board (EDB) approval. • EDB must approve whether the position is to receive benefits, salary range and number of working hours. • Filling old positions does not need EDB approval but they should be notified.

  9. Two Types of Employment • Regular Positions – Have Benefits • These positions have to be advertised online for 2 weeks and in the local newspaper for a mandatory 1 week. • Temporary Part Time – No Benefits • These positions can be advertised online for 1 day and do not have to be advertised in the local paper.

  10. Regular Position • Regular Positions – Have Benefits • Can be 20 hours per week (includes Vac., Sick, Holidays, no Medical/Dental Ins.) • Can be 30 hours per week (includes ALL benefits) • Can be 37.5 hours per week (includes ALL benefits) • Cannot be any other increments of time, only 20, 30, 37.5

  11. Temporary Part Time • Temporary Part Time – No benefits • Can work any increment of time as long as they do not exceed 37.5 hours per week. These employees do not get any holidays, sick, or vacation pay.

  12. Human Resource Policy and Proceduresfound online at: http://www.uky.edu/HR/policies/ • Employment • Attendance Policy (meals, breaks, work schedule, flex time) • Leave • Employee Performance • Employee Benefits • Other General Information

  13. October 2013

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