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District 5 Staff Agenda

District 5 Staff Agenda. November 13, 2013 Taylor County Extension Office 10:00 am EST. DIVERSITY TRAINING. Welcome District 5 Staff Members Anna G. Smith, District 5 Director Diversity Team Members Teran Ransom, Hardin CEA for FCS Dennis Morgeson, Washington CEA for Horticulture

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District 5 Staff Agenda

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  1. District 5 Staff Agenda

    November 13, 2013 Taylor County Extension Office 10:00 am EST
  2. DIVERSITY TRAINING Welcome District 5 Staff Members Anna G. Smith, District 5 Director Diversity Team Members Teran Ransom, Hardin CEA for FCS Dennis Morgeson, Washington CEA for Horticulture Martha Thompson, UK Ext. Personnel Specialist Program and Staff Dev. Gae Broadwater, KSU State Specialist Program/Staff Dev., Com. & Leadership Dev. Follow-up Training: CEC and District Board Members
  3. Personnel & Programs PERSONNEL UPDATES Retirements: Judy Creech, Nelson 4-H Program Assist (12/2) Staff Update: New Hire for Russell Co ANR Chelsey Pickens (1/2/2014) Illness: Linda Will, Judy Creech, Jody Paver Sympathy: Tony Rose – Father-In-Law FML Returns: Ron Bowman –Back Surgery Rebecca Hill – Maternity Leave Marla Stillwell – Maternity Leave Births: Photo Updates
  4. WELCOME Adlee Blue Whitis & Reagan Beth Guffey! Reagan Beth Guffey Daughter of Mr. & Mrs. Colby Guffey Adlee Bleu Whitis Daughter of Mr. & Mrs. Richard Whitis
  5. WELCOME Grady Riley Keisling & Harrison Stahlman Hill! Grady Riley Keisling Grandson of Mr. & Mrs. Greg Tompkins Harrison Stahlman Hill Grandson of Mr. & Mrs. David Harrison
  6. PROGRAM HIGHLIGHTS for DISTRICT 5 FCS – Dayna Parrett Horticulture – Dennis Morgeson ANR - Ron Bowman 4-H Youth Development – Kindra Ewing Jones SPECIAL RECOGNITION November Staff Refreshments – Pulaski and Russell DISTRICT 5 IT UPDATE Ben Dustin, Computer Support Specialist II
  7. Information – Deadlines - Events BUDGET UPDATE Federal and State Levels: Uncertainty/Issues UK Level: First Version of Budget Model CES Level: Conservative in Spending & Hiring KSU Level: Limited hiring and travel for Extension Developing MOU with Pulaski for Laura Rogers Administrative Update: Dr. Teferi Tsegayeis is now Associate VP for Ag Affairs and Land grant programs and Dean/Prof of the College of Agriculture, Food Science & Sustainable Systems
  8. Special Purpose Government Entities (SPGE’s) There are over 1500 SPGE’s Focus is on budgeting and final disclosure Online registration is mandatory & due Dec. 2013 Sample form was emailed to Fiscal Coordinators Sections II & IV – CES completes (with/without DB’s) Section III is for Water Districts only Fees are based on previous year’s actual income Deadline for info. is July 1, ‘14 (2014-15 FY) Adopt County Govt.’s Code of Ethics
  9. Continued Information on SPGE’s Fiscal Courts still approve establishing a DB/Tax CES follows FY deadlines (calendar for Water Districts) Extension DB’s should not fear dissolution of a SPGE Self-guided tutorial and info is on Website: https://kydlgweb.ky.gov/Entities/SpecDistHome.cfm CAFE ALUMNI Discussion for Program Groups: Alumni Area Meetings – How do we make this mutually beneficial for Agents and Alumni? How can Alumni be beneficial to Agents? State Contact: Billy Toombs, Assist. Dir. For Dev.
  10. CAREER LADDER Draft applications due to the D5 Office Jan. 21, 2014 D5 Office forwards to Karen Ramage by Jan. 31, 2014 Provide In-Service Training Transcript with application Last date for info. to have occurred: Dec. 30, 2013 Applicants to level IV may apply two consecutive years Form/Guidelines @ http://ces.ca.uky.edu/cesdd/agent CIVIL RIGHTS – FOLLOW-UP TO FEDERAL REVIEW Future: Staff will be completing an on-line training Training will include 3 Modules Tests will complete requirements State Contact: Martha Thompson
  11. COUNTY COORDINATORS Know responsibilities and be accountable County Office Support Staff Coordinator Secretary/Support Staff Supervision; Affirmative Action, Office Mgt.; Office Staff Conferences County Fiscal Coordinator Fiscal Matters; Order Supplies; Office Petty Cash; Credit Card Mgt.; Penalty Mail; Equipment Inventory CEC/Marketing Coordinator CEC and SEC; Program Dev. and Reporting; Mass Media; Legislative; Student Recruitment/Ag Alumni CEC/ADVISORY MEETINGS Agendas/Minutes to D5 Office Counties need to improve documentation
  12. COOPERATIVE EXTENSION CELEBRATING 100 YEARS Official Celebration Washington DC, May 8, 2014 KY delegation will attend Counties should plan celebrations Engage CEC and Leadership groups Resources: Video; Actor scripts; Logos; Preferred marketing will be at the Extension Conference AG Mag - D5 Celebrities: “Ewing Family” Marketing site is housed at LSU: http://www.lsuagcenter.com/en/administration/about_us/chancellors_office/extension/celebration/
  13. COUNTY PROGRAM REVIEWS 2014 County Review Assignments: Casey and Marion (Jeanne Davis) McCreary and Pulaski (Chuck Stamper) Washington (Gary Palmer) Green (Pam Sigler – March 19, 2014) Grayson (Ken Jones) D5 Team Member: Kindra Ewing Jones Gary Palmer & Cherry Kay Smith Anderson, Washington and Metcalfe Counties 2013 Follow-up Reports: Hardin, Nelson and LaRue - Link to Form: http://www.ca.uky.edu/psd/affirmative_action.php Due Date: 6 Months following return of Reports
  14. DISTRICT 1 DIRECTOR INTERVIEWS 19 Applicants, 4 Finalists Interviews will be held on campus Nov 14 & 26 D 5 LEADER FORUM – GREAT SUCCESS! Committee Members: Dayna Parrett (Chair), Elijah Wilson, Matt Adams, Connie Conlee, Christy Martin (Past Chair), Chuck Crutcher, Bob Osbourne, Ada Mae Handy, Pam Gibson and Pat Hardesty (Facilities) Attendance and Evaluations – Great! Next Year’s Committee ANR Agent will Chair Choose Committee Reps in Program Groups Dayna Parrett will serve as Past Chair
  15. DIVERSITY MANRRS Conference will be held Dec 13 and 14 at the Good barn and Seay Auditorium. Diversity Award: Application due Dec. 15, 2013 http://diversity.ca.uky.edu/awards Tri-State Diversity Conf.: Feb. 20 – 21, Cincinnati Airport Marriott Pre-Conference – Feb. 19 http://ces.ca.uky.edu/tristatediversityconference/ EEP FORMS UK Deadlines: Submit forms to the D5 Office Calendar Website: http://www.uky.edu/HR/benefits/eep_dates.html
  16. EPSILON SIGMA PHI –2014 Meeting: Feb. 24, 2014 - Hyatt Regency, Lexington ESP Membership Deadlines: Early (Dec. 2 - Saves $5.00) Final Deadline (Jan. 18) D5 Contacts: Tyrone Gentry (LC) & Jack Ewing (LT) Co-Chair of Professional Dev. – Kelli Bonifer “Report to People” Contest: 1 Winner (LC & LT) HOLIDAY LEAVE AND BONUS DAYS Bonus Holiday: Employed by Nov. 4; FTE of 0.5 (+) Work on a Holiday? Notify the D5 Office and Request thru SAP. Must take alternate day within 6 weeks
  17. HOLIDAY STAFF & RETIREE GET-TOGETHER Date and Time: Dec 11thbeginning at 10:00 EST Location: Taylor Co. Extension Office Attendants: All D5 Staff Members Invitation of Retirees: Each County Committee: Dennis Morgeson (Ch.) Lizzy Spalding & Alex Bryant Pre-registration Deadline/Amount: TBA INTERNSHIPS Interviews: Schedule to be held during January, 2014 Counties will once again be allowed to fund positions Intern Cost: $1700 per month (new - monthly payment) State Contact: Martha Thompson
  18. KY VOLUNTEER FORUM Jan. 30 – Feb. 1, 2014 Hyatt Regency and Lexington Convention Ctr. Registration: Discount thru Dec. 6, 2013 - $100 Through December 20, 2013 - $125.  Website at:  http://4-h.ca.uky.edu/volunteer/kvf LEAVE STATUS Take “Old Leave” by June 30, 2014 (7.5 months away!) View Leave Status at http://myuk.uky.edu/irj/portal MASTER’S DEGREES Seek approval from District Director & Assistant Director Career Ladder requires approved field Form available online
  19. PERFORMANCE APPRAISALS – SUPPORT STAFF Thanks! All into the D5 Office, some awaiting approval When approved, schedule consultations, attain signatures, submit finals to the D5 office PERFORMANCE APPRAISALS – AGENTS Notifications were mailed November 4th Dean Smith will set a date for Administrative Reviews 2013-2014 Performance Appraisals – “Off Year” Service less than 5 but over 1 Year; Requests Upcoming: Mid-Year Visit Schedule RANDALL BARNETT AWARD Due Nov. 20th to Karen Ramage; Copy to the D5 Office $500 Award to winning CEC Link:http://ces.ca.uky.edu/manual/node/76#2
  20. Report to the People Due to the D5 Office by Nov. 22, 2013 New Template Electronic Copies due to PSD by December 1st http://www.ca.uky.edu/psd/reports_reporting.php Please place on county websites State Extension Conference – FEB 25 – 27, 2014 Attendance required of all Agents Website: http://ces-extconf-2014.ca.uky.edu/ Lodging Hyatt (call direct, required lodging) Every Agent will receive a new UK Employee Nametags SECRETARY TRAINING UPDATE Planning Committee: ANR Agents
  21. STATE EXTENSION COUNCIL Meeting: Feb. 26 (Evening - apart from St. Ext. Conf.) Location and Lodging – Hyatt, Lexington Current Membership Group 1 (Hardin) Chuck Crutcher Group 2 (Washington) Bob Osborne Group 3 (Green) Ada Mae Handy Group 4 (McCreary)Pam Gibson At-Large (Adair) Debbie Cowan TAX EXEMPT Counties are behind in data entry New – June 30 deadline Who – Anyone with a checking account/501c3’s
  22. OCTOBER BIRTHDAYS! Oct. 1 Chaquenta Smith, Pulaski 4-HYD Oct. 3 Karen Henson, Cumberland 4-H Prog. Assist. Oct. 16 Felicia McElroy, Marion Co Custodian Oct. 20 Laura Peek, Washington EFNEP Assist. Oct. 24 Doug Shepherd, Hardin ANR Oct. 25 Greg Whitis, McCreary ANR Oct. 27 Toni Humble, Wayne 4-HYD Michelle Robinson, Grayson Support Staff Oct. 29 Kathy Ballard, Nelson Support Staff Amanda Sublett, Taylor 4-HYD
  23. NOVEMBER BIRTHDAYS! Nov. 2 Rebecca Shagool, Hardin Support Staff Nov. 6 Theresa Howard, LaRue CEA for FCS Nov. 7 Amy Aldenderfer, Hardin CEA for Horticulture Meagan Klee, Casey CEA for 4-H YD Nov. 8 Sherri Coffey, Russell Co Support Staff Nov. 10 Teran Ransom, Hardin CEA for FCS Sherry Stith, Breckinridge Support Staff Nov. 11 Dennis Morgeson, Washington CEA Hort. Gaye Hutchinson, Wayne EFNEP Assistant Nov. 15 Anna Smith, District 5 Director Nov. 18 Edith Lovett, Pulaski FCS Nov. 20 Misty Dubre, Cumberland Support Staff Nov. 25 Kindra Ewing, Grayson 4-HYD Nov. 26 T. J Adkins, Pulaski 4-HYD Nov. 29 Georganne Collins, Nelson Support Staff
  24. SUPERVISION TRAINING*All Agents Remain for Training PROGRAM GROUP MEETINGS 4-H YOUTH DEVELOPMENT ANR/HORTICULTURE FAMILY AND CONSUMER SCIENCES
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