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District 5 Staff Agenda

District 5 Staff Agenda. Date: September 11, 2012 Location: LaRue Co. Ext. Office & Hinton’s Orchard & Farm Mkt. Time: 9:50 am EST. GUEST SPEAKERS AND topics. “ENERGY EFFICIENCY AWARENESS & ACTION PROG.” BEVERLY K. MILLER, Architect & St. Ext. Assoc.

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District 5 Staff Agenda

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  1. District 5 Staff Agenda Date: September 11, 2012 Location: LaRue Co. Ext. Office & Hinton’s Orchard & Farm Mkt. Time: 9:50 am EST

  2. GUEST SPEAKERS AND topics • “ENERGY EFFICIENCY AWARENESS & ACTION PROG.” BEVERLY K. MILLER, Architect & St. Ext. Assoc. Biosystems & Agricultural Engineering 128 C. E. Barnhart Bldg., Lexington KY 40546 859-257-3000 ext. 206; Beverly.Miller@uky.edu • “MANAGING IN TOUGH TIMES PROG. UPDATE” (MITT) JENNIFER HUNTER, Assist. Extension Professor, Family Financial Mgt., Dept. of Family Studies 319 Funkhouser Bldg., Lexington, KY 40506 (859) 257-3290; jhunter@uky.edu

  3. Personnel & Programs • PERSONNEL UPDATES District and State Levels • SPECIAL RECOGNITION KY State Fair Workers & Picnic Committee September Host: LaRue County Refreshments: Wayne & Adair Counties • PROGRAM HIGHLIGHTS for D5 HORT Dennis Morgeson ANR Ron Bowman 4-HYD Elijah Wilson FCS Christy Nuetzman

  4. InformationEvents & DEADLINES • ACCESS YOUTH REPORT – Due Sept. 1 Hard Copy Report: No Longer Required Contact: State 4-H Office Who Reports: All Agents Working with Youth • ADA ACCESSMENTS & COMPLIANCE New Offices & Re-locations: New Form Required Link: http://ces.ca.uky.edu/manual/node/44

  5. Staff Information • AG COMMUNICATIONS SURVEY Complete by September 16, 2012 Link:https://uky.qualtrics.com/SE/?SID=SV_d1rHmbSycwOH4pv Important that everyone participates • ATTENDANCE ROSTERS New Roster – Hispanic is an ethnicity, not race Link:http://www.ca.uky.edu/psd/affirmative_action.php • AUDIT UK Internal Audit – Karen Michaels

  6. Staff Information • BUDGET REMINDERS & DEADLINES Tax Rates: Month of Sept. Final Year-End Accounting: Month of Sept. Financial Statements/Legal Notices: Sept 30 Motor Vehicle/Watercraft Tax Form: Oct. 1 Second County Payments: Oct. 10 Nominees for Board Members: Nov. 1 Election of Board Officers: Month of Jan. *Prog. Support Funds - Yearly Expense Reports were due July 15; 2012-13 Budgets due with Budget Forms

  7. Staff Information • CED KY Heritage Farms Pilot Program Need: 3 Agent Volunteers statewide representing each Extension Region • CERTIFICATION FORMS Agents and County Program Assistants *Signed Forms Will Be Due Soon NEP Assist: Sent by Darlene Tipton State 4-H Funded Assists: Sent by St 4-H Office

  8. Staff Information • COUNTY EXTENSION COUNCIL FALL MEETINGS Train New Members: SEAL Materials Prepare Agendas & Minutes; Copies to D5 Office Goal: Distribute copies of “Extension Today” • COUNTY REVIEWS 2013- Counties: Hardin, Nelson, LaRue 2014 –Counties: Casey, Green, Grayson, Marion, McCreary, Pulaski and Washington Reports:http://www.ca.uky.edu/psd/affirmative_action.php

  9. Staff Information • DISTRICT 5 FORUM - NOVEMBER, 2012 Planning Committee: 1 from each program area TBA: Location, Date, Time and Attendance Lunch Sponsor: UK CES ($1,000 per District) Topics: Results of Creating our Future New Hiring Process Budget Increase Recognition: SEC Delegates • DIFFERENT FACES of SUBSTANCE ABUSE January 23 – 24, Lexington KY In-Service Training – requires pre-registration

  10. Staff Information • DIVERSITY Tri-State Diversity Conf. – Feb. 21 – 23, 2013 KY will host at Marriott, Cincinnati Airport Link: http://ces.ca.uky.edu/tristatediversityconference/contact.html • EMPLOYEE ID CARDS Agents receive today (Pick-up for Absent Agents) • EMPLOYMENT New Agent Hiring System – Agent Exercise

  11. Staff Information • EPSILON SIGMA PHI D5 Contacts: Greg Tompkins & Misty Wilmoth Annual Meeting and In-Service - TBA National Meeting: October 7 - 10, Mobile, Ala. Extension Today Contest: 1 Winner per LC & LT • “EXTENSION TODAY” (Report to the People) Copies due to PSD by December 15th Link: http://www.ca.uky.edu/psd/reports_reporting.php Targeted completion date: Fall CEC Meetings Copies: Send to D5 Office & ESP Contacts

  12. Staff Information • Jr. MANRRS Leadership Conf. – Dec. 14–15, 2012, LexingtonState Contact: Dr. Quentin Tyler • KENTUCKY LICENSE PLATES Money generated for KY 4-HYD - $121,000 Money returned to counties • HOLIDAY STAFF & RETIREE GET-TOGETHER Date: Dec 12, 2012; Location: Taylor Co. Office Committee: One Agent from each Program

  13. Staff Information • IT/Ag COMM UPDATES Currently short staffed with District Tech’s Tru Crypt and Drupal Migration Virtual Office Hrs. – Thursday morning • KY ENGAGEMENT CONFERENCE – NOV. 8 – 9, 2012 Location: Western KY University Scholarships Available – Contact Karen Ramage • KSU UPDATE New Personnel County Positions and County Signage

  14. Staff Information • PERFORMANCE APPRAISALS Agents Time Frame: Oct. 1 – Assistant Directors End of October – Dr. Henning, Dean’s approval Near Holiday Break - Agents’ Notified Support Staff Appraisal Forms to DD’s by September 17 Final Signed Forms Due Oct. 1st Link: http://ces.ca.uky.edu/cesdd/biweekly

  15. Staff Information • SNAP-Ed Last day to report year’s hours – October 1, 2012 • STAFF MEETING SCHEDULE Oct. Date Change (Due to Nat. ESP) - Continue to hold 2nd Wednesday of Month • STATE EXTENSION COUNCIL Meeting – March 5 – 7, 2013 Lexington Nomination of State Delegates by Dec. 1 Randall Barnett Award – Due November 15 Delegate Travel Reimbursement Form

  16. Staff Information • SECRETARY TRAINING Committee Chair: Teresa Howard Tentative Date: Spring, 2013 Location: Taylor Co Ext Office Attendance: Highly Encouraged • TRAVEL REGULATIONS Changes – Connie Conlee *The remainder of the September Staff Meeting will be held at Hinton’s Orchard and Farmers Market. Lunch and Program Group Meetings will be held on site.

  17. September BIRTHDAYS! • Sept 1 Natalie Taul (Grayson FCS) • Sept 8 Darice Russell (Washington Secretary) • Sept 10 Wanda Miick (Russell Sm. Farms Assist) • Sept 14 Greg Tompkins (Cumberland ANR) • Sept 15 Kisha Atwood (Casey Secretary) Carolyn Morris (Taylor Secretary) • Sept 18 Andy Mills (Meade ANR) • Sept 19 Joy McGinnis (Wayne Secretary) • Sept 27 Carolyn Dorsey (Grayson Custodian) • Sept 28 Stacy Smith (Clinton SNAP-Ed Assist) *Special Birthday Wishes for all who celebrated over the Summer months. Hope your days were special!

  18. Afternoon Schedule • HINTON’S ORCHARD and FARM MARKET Lunch on Site Guest Speakers: Jeremy and Joanna Hinton Program Group Meetings Wrap-up and Adjourn • OPTIONAL ACTIVITIES 1. Tour of Hinton’s Orchard 2. Golf Outing – LaRue Country Club

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