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District 5 Staff Agenda

District 5 Staff Agenda. November 9 , 2011 Taylor County Extension Office 10:00 am EST. Personnel & Programs. PERSONNEL UPDATES Vacancies, Changes, Health, Sympathy, Congrats PROGRAM HIGHLIGHTS for DISTRICT 5 FCS - Christy Nuetzman Horticulture - Dennis Morgeson ANR - Ron Bowman

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District 5 Staff Agenda

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  1. District 5 Staff Agenda November 9, 2011 Taylor County Extension Office 10:00 am EST

  2. Personnel & Programs PERSONNEL UPDATES • Vacancies, Changes, Health, Sympathy, Congrats PROGRAM HIGHLIGHTS for DISTRICT 5 • FCS - Christy Nuetzman • Horticulture - Dennis Morgeson • ANR - Ron Bowman • 4-H Youth Development – Elijah Wilson SPECIAL RECOGNITION • National ESP Mtg. – David Harrison, Distinguished Service Award • NAEFCS Mtg. – Christy Nuetzman, Program Award • November Staff Refreshments - Clinton and Cumberland Counties

  3. Information– Deadlines - Events ANNUAL LEAVE STATUS • Take “Old Leave” by June 30, 2012 (only 7.5 months away!) • View Leave Status at http://myuk.uky.edu/irj/portal CAREER LADDER • Draft applications due to the D5 Office Jan. 23, 2012 • D5 Office forwards to Karen Ramage by Feb. 1, 2012 • Must provide In-Service Training Transcript with application • Last date for information to have occurred: Dec. 30, 2011 • Applicants to level IV may apply two consecutive years • View Guidelines and form at http://ces.ca.uky.edu/cesdd/agent COUNTY COORDINATORS • Know your responsibilities and be accountable • Engage co-workers in the process • D5 List: http://ces.ca.uky.edu/cesdd/District5Miscellaneous

  4. County Office Support Staff Coordinator • Secretary/Support Staff Supervision • Affirmative Action • Office Management • Office Staff Conferences County Fiscal Coordinator • Fiscal Matters • Ordering Supplies • Office Petty Cash/Credit Card Management • Penalty Mail • Equipment Inventory County Extension Council/Marketing Coordinator • County and State Extension Councils • Program Development and Reporting • Mass Media • Legislative • Student Recruitment/Ag Alumni

  5. CO. EXTENSION COUNCIL/ADVISORY MTGS. • Agendas and Minutes to D5 Office as meetings occur during year. Counties need to improve. • Distribution of “Extension Today” (Report to the People) • Co. Coordinator Responsibility COUNTY PROGRAM REVIEWS • Year 2 (2012): Adair, Taylor & Cumberland (Martha Thompson) Meade & Breckinridge (Martha Nall) • Follow-up Reports (2011): Wayne, Clinton and Russell • Link to Form: http://www.ca.uky.edu/psd/affirmative_action.php • Due Date: On or before March 15, 2012 CREATING OUR FUTURE COMMITTEE REPORT • Committee Member: Christy Nuetzman • Update from the State Committee

  6. DISTRICT BOARD TIMELINE for JANUARY 2012 • County Judge Executive administers oath • Also secures nominations and election of new Board Chair • File with county clerk the Special District Reporting Form • Send copy to District Director. • Bond District Board Treasurer • Within ten (10) days after his/her election • Bond - 125% of largest amt. Treasurer will handle at any one time • Discusses preliminary budget with County Extension Council • Recommendations to be considered by the District Board DISTRICT FORUM - NOV. 17, 10 am ET – Taylor Co • Committee: Glen Roberts (Chair), Marla Stillwell, Debbie Messenger • Attendance: Agents, Advisory and Co. Program Delegates • Topics/Facilitators: P.O.W., Creating our Future, SEC recognition • Lunch Sponsor: UK Cooperative Extension (for Delegates) • Registration Due: Nov. 14th • Link for Survey: http://warehouse.ca.uky.edu/CES/PlanofWorkDistricts

  7. DIVERSITY • Diversity Award: Application due Dec. 16, 2011 • Tri-State Diversity Conf.: Feb. 16 – 17, 2012; Cincinnati Airport Marriott; Webpage: http://ces.ca.uky.edu/tristatediversityconference/contact.html EEP FORMS • UK Deadlines: Submit forms to the D5 Office • Calendar Website: http://www.uky.edu/HR/benefits/eep_dates.html EPSILON SIGMA PHI – March 22 – 23, 2012 • Location: My Old KY Home State Park • ESP Membership Drive – Incentives!! Deadline – Jan. 20, 2012! • D5 Contacts: Greg Tompkins & Misty Wilmoth • Co-Chair of Professional Dev. – Kelli Bonifer • “Extension Today” Contest: 1 Winner from the LC & LT Counties

  8. EXTENSION TODAY “REPORT TO THE PEOPLE” • Due to the D5 Office by Nov. 18, 2010 • Electronic Copies due to PSD by December 1st • http://www.ca.uky.edu/psd/reports_reporting.php FEDERAL CIVIL RIGHTS REVIEW • District 5: Hardin County - November 3 – 4, 2011 • Reviewer: Richard Waters, Attorney for the Department of Justice HOLIDAY LEAVE AND BONUS DAYS • Bonus Holiday (4 Dec. days): Employed by Nov. 6; FTE of 0.5 (+) • Work on a Holiday? Notify the D5 Office and Request thru CATPAWS. Must take alternate day within 6 weeks HOLIDAY STAFF & RETIREE GET-TOGETHER • Dec 14th, 10:00 ET, Taylor Co. Extension Office • Agent Committee: Nick Roy, Meagan Klee & Anastasia Wheeler • Each County invites Retirees

  9. INTERNSHIPS • Interviews: January, 2012 • State Contact: Martha Thompson MASTER’S DEGREES • Planning to enroll next Semester? • Approval from District Director & Assistant Director • Must be approved to advance up the Career Ladder PERFORMANCE APPRAISALS – SUPPORT STAFF • Majority have been turned into the D5 Office and approved – Need 2 counties to complete signatures and return copies • When approved, schedule consultations, attain signatures, submit finals to the D5 office • Thanks to the many who were on time this year!

  10. PERFORMANCE APPRAISALS – AGENTS • Ratings are being finalized and approved thru Assistant Directors and Dr. Henning • Notifications will be mailed as soon as possible • A deadline will be given to appeal a rating • 2011-2012 Performance Appraisals – “Off Year” for Agents with service above 5 years. Agents with less time, Ratings of a 1 or 2 will be required. Other requests can be made. PLAN OF WORK – NEW 4-YEAR • Instructions & Schedule http://www.ca.uky.edu/psd/program_development.php • Guideline http://www.ca.uky.edu/psd/developing_writing.php • Websites for Trends Issues: http://www.ca.uky.edu/hes/internal/trends2011.php http://www2.ca.uky.edu/4-H/trends • Engage Leadership: Councils, Volunteers & Community

  11. RANDALL BARNETT AWARD • Due Nov. 20thto Karen Ramage; Copy to the D5 Office • Link:http://ces.ca.uky.edu/manual/node/76#2 SECRETARY TRAINING UPDATE • Planning Committee: 4-H Youth Dev. Agents • Date: March 28-29, 2012 • Location: Bowling Green, KY STATE EXTENSION COUNCIL: FEB. 28 – Mar 1, 2012 EMBASSY SUITES, LEXINGTON KY • Group 1 (Hardin) Chuck Crutcher • Group 2 (Washington) Bob Osborne • Group 3 (Green) Mary Hawes • Group 4 (Wayne) Nancy Eller • Alternate (Adair) Debbie Cowan WORKERS CARE STAFF CARDS • Call regardless of type of injury

  12. NOVEMBER BIRTHDAYS! • Nov. 2 Rebecca Shagool, Hardin Support Staff • Nov. 6 Theresa Howard, LaRue CEA for FCS • Nov. 7 Amy Aldenderfer, Hardin CEA for Horticulture Meagan Klee, Casey CEA for 4-H YD • Nov 8 Sherri Coffey, Russell Co Support Staff • Nov. 10 Teran Ransom, Hardin CEA for FCS • Nov. 11 Dennis Morgeson, Washington CEA Hort. Gaye Hutchinson, Wayne EFNEP Assistant • Nov. 15 Anna Smith, District 5 Director • Nov. 18 Edith Lovett, Pulaski FCS • Nov 19 Brian Newman, Green ANR • Nov. 20 Misty Dubre, Cumberland Support Staff • Nov. 25 Kindra Ewing, Grayson 4-HYD • Nov. 27 Georganne Collins, Nelson Support Staff

  13. PROGRAM GROUPS • 4-H YOUTH DEVELOPMENT • ANR/HORTICULTURE • FAMILY AND CONSUMER SCIENCES

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