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District 5 Staff Agenda

District 5 Staff Agenda. May 28, 2014 Taylor County Extension Office 10:00 am EST *Please remember to sign the District Staff Attendance Sheet. May 26, 2014 History O riginally called Decoration Day B orne out of the Civil War to “decorate” soldiers graves

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District 5 Staff Agenda

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  1. District 5 Staff Agenda May 28, 2014 Taylor County Extension Office 10:00 am EST *Please remember to sign the District Staff Attendance Sheet

  2. May 26, 2014 History • Originally called Decoration Day • Borne out of the Civil War to “decorate” soldiers graves • First official celebration was May 30, 1868 • National Holiday Act of 1971 ensured a 3 day weekend Federal holiday • Modern Day Observance: A day of remembrance for those who have died in service of the USA Let us take a moment of silence to pay tribute to the many brave men and women who have given their lives to defend of our great country.

  3. Personnel & Programs • PERSONNEL UPDATES – DISTRICT 5 • New Hires • Nelson 4HYD – Luke Fries (Hire Date 5/01/14) • Grayson SNAP-Ed (Apps Closed 5/12/14) • Nelson SNAP-Ed (Apps Closed 5/12/14) • Resignations • Joey Bell, Russell Co Custodian • Post Retirement Renewal • Rick Greenwell, Washington Co (5/6/14) • Study Leave • Elijah Wilson (4/2/14 thru 10/1/14) – EdD at WKU

  4. Cont. PERSONNEL UPDATES – DISTRICT 5 • Vacancies – 30 Agent Positions Statewide • Hardin FCS (1/10/14) - 22nd of 30 • Stop-Gap Positions on Vacancy List – 23 Statewide • Russell ANR – 11th of 30 total vacancies • Health Updates • Dr. Jimmy Henning (Surgery, recuperating) • Dr. Javiette Samuel (Continued Illness) • Toni Humble (Daughter, Natalie) • Becky Shagool (Husband ) • Sympathy – Family Members in March/April • Natalie Taul (Grandfather) • Christy Nuetzman (Grandfather) • Beverly Tabor (Mother) • Dr. Jeff Young (Father – Hardin Co)

  5. PERSONNEL UPDATES – STATE LEVEL • New Positions: • Nancy Kelley – WKY Nutrition Position (4/7/14) • New 4-H Camp Managers *Full time professional at every 4-H Camp • Retirements: • Susan Wiley, Extension Personnel Assist – 6/6/14 • Joyce Belcher, KY Leadership Center – 7/1/14 *Position will be advertised Hospitality Mgt. • Roger Sparrow , District 4 Director – 8/1/14

  6. PROGRAM HIGHLIGHTS for DISTRICT 5 • Dennis Morgeson, Horticulture • Kindra Ewing Jones, 4-HYD • Christy Nuetzman, FCS • Ron Bowman, ANR • SPECIAL RECOGNITION • Awards and Leadership Positions • Epsilon Sigma Phi • KAE4-HA • KEHA • Chi Epsilon Sigma • Refreshments and Host • Hardin, LaRue and Taylor Counties

  7. Information – Deadlines - Events • ADA ASSESSMENT and COMPLIANCE PLAN • Due: June 30 to attach to Affirmative Action Plan Electronic Final Copy due to DD • Link: http://www.ca.uky.edu/psd/affirmative_action.php • AFFIRMATIVE ACTION PLAN and REPORT • PLAN - Due: June 30 (KERS Online - FY 14/15) • REPORT - Due: June 30 (KERS Online - FY 13/14) • Link: http://www.ca.uky.edu/psd/affirmative_action.php

  8. ALUMNI and UK/CAFE EMPLOYEE MEETINGS • Alumni • Lincoln Trail Alumni • Lake Cumberland Alumni • Staff • UK Staff Appreciation: June 5 (11 – 3pm) • CAFE Staff Appreciation Day : September 3 • CAFE Staff Recognition • Nominations for Staff members • Link: http://administration.ca.uky.edu/staffaward • Deadline: July 18, 2014 (3 pm ET) • Submit forms to: AG-SUBMIT-L@LSV.UKY.EDU

  9. BUDGET UPDATE and OUTLOOK • UK Budget Model • “Shadow Budget” to begin July 1 • CES expecting little change for 2014-15 • KY CES Salaries (Hired prior to Feb. 1, 2014) • Agents – 2% Pool (merit, raises for 3+ ratings) • Support Staff – 3% maximum • SPGEReminders • 7/15/14Complete 2014-15 Budget • 7/15/15 Complete Amended Budgets • 8/01/15Complete Actual Expenditures *Adhere to deadlines - penalties if late. • Financial Disclosure Training (online reg.) https://kydlgweb.ky.gov/Entities/SPGE_TrainAdd_RegAdd.cfm

  10. BUDGET REMINDERS - FISCAL COORDINATORS • Submit Program Support Budgets • Send copies of County Payments to D5 Office • Next Due Date is July 10 • File Audits – Send copies to D5 Office • If MOA’s are revised: • Due to Business Center to change billing *Stop-gap requires immediate MOA revision • Your promptness and completeness is always appreciated

  11. CED UPDATE • PowerPoint – D5 CEDIK Reps • D5 Agent Representatives Needed • Agri-tourism and Fathering Com. • CENTENNIAL CELEBRATIONS • PowerPoint and County Reports • Upcoming Events • CLIENT PROTECTION STANDARDS • Reminder: Update files

  12. COUNTY COORDINATOR LIST – 2014-2015 • Due June 1 (Rotation as Appropriate) • Link: http://ces.ca.uky.edu/cesdd/OfficeTools • COUNTY PROGRAM REVIEWS • Don’t Forget 6 Month Follow-up Report • DISTRICT 5 FORUM – Fall 2014 • D5 Agent Contact: ANR • ENERGY – Building Energy Evaluation Program • Need: 1 or more D5 county offices to participate • Free standing Office, Meter, Improvements Budget • State Contact: Beverly Miller

  13. I-9 SIGNERS • Each County needs 1 approved employee • Updates needed for Meade and Wayne • 1.5 hour training required (list checked) • New Option: Staff Assistants qualify as signers • INSURANCE – Know What You Have • Be “Proactive” – Prepare for the unexpected • Excess Accident Medical Insurance Coverage • Link:http://manual.ca.uky.edu/client-protection-handbook/chapter16 • UK Risk Management: Lou Drapeau, Director • Contact: 859-257-6214 or ljdrap2@email.uky.edu • Link:http://www.uky.edu/EVPFA/Controller/risk.htm

  14. INTERNSHIPS – Summer 2014 • State-wide totals – 38 Interns • District 5 Intern Assignments: • Lindsey Boone LaRue 4-H/ Misty Wilmoth UK, Nat Res • Tammy Curry Breckinridge 4-H/Alex Bryant WKU, Agribusiness • Loren Gross Hardin 4-H/ANR/Marla Stillwell WKU, Ag Educ • Lydia Richardson Meade 4-H/Carole Goodwin WKU, Ag • Interns should experience work in all Programs Areas • Contact District Director for scheduled visit

  15. IT UPDATES • May Technology Notes from Ben Dustin • LEAVE • “Old” Annual Leave expires 6/30/14 • Enter in system by 6/10/14 • One year can “roll over” • Shared Leave Pool • May be donated between May 1 – Sept 30 • Employees may donate as little as ½ day • If not using “old leave” by June 30th, donate • Travel Leave Requests: Include explanation of travel

  16. PERFORMANCE APPRAISALS Agents over 5 year – Optional Year Exceptions: Ratings under 3; DD request Complete Rating Option Form – Due June 1 Agents Under 5 Years - Mandatory Agent Performance Appraisal Document - Due Aug 1 Agents under 1 year – Non-Rated ALL AGENTS: Year-end Reports Due July 15 • Statistics, Meeting/Activities, Expenses, Leave • Success Stories – 5 per Agent • SNAP-ED (Report all hours during year) • Priority Indicators & Featured Programs

  17. PROFESSIONAL ATTIRE FOR CES EMPLOYEES • Link for Agents, PA’s Support Staff & NEP: http://extensionmanual.ca.uky.edu/sites/extensionmanual.ca.uky.edu/files/Professional_Attire.pdf • PROGRAM CONTACT AGENTS • Select Today - contact begins 8/1/14 • POW – Due in KERS by June 30 • 4-Year Plan Updates (going into 3rd Year 7/1/14) • STAFF MEETING/AGENTS' FALL PICNIC • Committee: 1 Agent from each Program Group • STATE EXTENSION COUNCIL • Summer Meeting – 8/12/14 (1 day only) • Location: Embassy Suites, Lexington

  18. SUPPORT STAFF TRAINING – Fall ’14/Spring ’15 • 2014/15 Contact Group: 4-HYD Agents • Selection: Committee/Contact Agent *Congrats to ANR for a successful 2014 training • STATE FAIR ASSIGNMENTS • Completed – Submitted to State 4-H Office • TAX-EXEMPT • Agents’ responsibility to keep up-to-date • Check site 4 times a year: Jan, Apr, July and Oct • 501c3 entities don’t forget to file on line tax forms

  19. D5 May “Work Anniversaries” Marla Stillwell Hardin CEA for 4-HYD 8 Year Anniversary – May 22, 2014 • Career Highlights: • Extension Intern, Calloway Co, Summer of 2005 • Began 4-HYD Career in Hardin Co, May 22, 2006 • 9th 4-H Agent to serve in Hardin County • Birthplace: LaRue County • Education: B.S. Animal Science from Murray State Univ. Attending UK for a MS in Family Studies

  20. D5 May “Work Anniversaries” Lynnette Allen Breckinridge CEA for FCS 16 Year Anniversary – May 1, 2014 • Career Highlights: • Began 4-HYD Career in Breckinridge Co, May 1, 1998 • 11th 4-H Agent to serve in Breckinridge Co • Began FCS Career in Breckinridge Co, Dec 1, 2012 • 7th FCS Agent to serve in Breckinridge Co • Birthplace: Breckinridge County • Education: B.S. Interior Design from Western KY Univ. MS in Career & Technical Ed from UK

  21. D5 May “Work Anniversaries” Alex Bryant Breckinridge CEA for 4-HYD 1 Year Anniversary – May 15, 2014 • Career Highlights: • Began 4-HYD Career in Breckinridge Co, May 15, 2013 • 12th4-H Agent to serve in Breckinridge Co • Birthplace: Ohio County • Education: B.S. Biology/Psychology, from U. of L. MS in Entomology from Michigan St

  22. APRIL BIRTHDAYS! • April 7 Linda Bell, Clinton County 4-H Program Assistant • April 9 Margie Hernedez, Russell County SNAP-Ed Assistant • April 11 Roberta Hunt, Washington CEA for 4-H YD • April 16 Christy Martin, Russell CEA for 4-H YD • April 17 Carol Hinton, Breckinridge CEA for ANR • April 18 Luke Fries, Nelson CEA for 4-HYD • April 22 Marcy Ward, LaRue County Support Staff • April 28 Sue Ann McCandless, LaRue Support Staff

  23. MAY BIRTHDAYS! • May 2 Regina Markins, Meade County Support Staff • May 6 Jack Ewing, Grayson CEA for ANR Ben Dustin, D5 DEITC • May 7 Kelly Carney, Taylor County Support Staff • May 13 Debbie Shepherd, Casey CEA for FCS Connie Conlee, District 5 Administrative Support Staff Seth Hart, Wayne County 4-HYD Program Assistant • May 19 Danielle Hutchins, Nelson CEA for 4-H YD • May 20 Beth Wilson, Pulaski CEA for Horticulture • May 22 Patricia Richards, Russell County Support Staff • May 28 Matt Adams, Hardin CEA for ANR • May 29 Glen Roberts, Wayne CEA for ANR • May 30 Juanita Herron, Marion County EFNEP Assistant Brenda Williamson, Pulaski County EFNEP Assistant

  24. MONEY HANDLING PROCEDURES TRAINING PROGRAM GROUPS WILL FOLLOW TRAINING ANR/HORTICULTURE 4-H YOUTH DEVELOPMENT FAMILY AND CONSUMER SCIENCES NO “Full STAFF MEETINGS IN June, July or August, 2014 Please put D5 Staff Dates (2nd Wed) in calendars for 2014-15 Year

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