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Kronos Time Management System Training

Welcome to Kronos Training! Please pick up a UISD Guideline and submit the signature page. Learn how to use Kronos, the official time tracking system used by United ISD, to track employee hours and manage schedules.

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Kronos Time Management System Training

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  1. United Independent School DistrictKronos Time Management System Welcome to Kronos Training Please pick up a UISD Guideline & submit signature page to PD PRESENTER TECHNOLOGY: Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative Services / Data Analyst

  2. United Independent School DistrictKronos Sistema de Manejo del Tiempo Bienvenidos al Entrenamiento de Kronos Favor de obtener documento titulado “UISD Guideline” y entrege la ultima pagina con su firma PRESENTADORA TECNOLOGÍA: Norma Perez Supervisora de Kronos Jose Juan Nuñez & Norma Perez Servicios Administrativos / Analista de Sistemas

  3. United Independent School DistrictKronos Time Management System Introduction What is Kronos ? • Kronos is United ISD’s official time keeping computer system that electronically tracks hours in timecards. • Finger Scans are used to verify employee punches at the clock. • A Timecard Supervisor (TCS) monitors and edits employee timecards and assigns schedules.

  4. United Independent School DistrictKronos Time Management System Introducción ¿Que es Kronos ? • Kronos es el sistema de rastreo de tiempo de UISD que calcula horas de tarjetas de marcar • El systema lee huellas digitales para verificar el registro de horas del empleado • “Timecard Supervisors” se encargan de correjir y mantener las tarjetas de marca y asignar horarios.

  5. United Independent School DistrictKronos Time Management System PD Dept Changes What has changed with Kronos? • [ View Schedule ] function key will be used by PD to view OT assignments. • [ PD OT Response ] function key will be used by PD to Accept/Reject OT assignments. • [ PD DUTY ] NEW function key will be used by PD to report Special Detail assignments (examples: crime investigation, dispatch, traffic control, bus duty…) When will PD-DUTY start? Effective 2010-2011 School Year

  6. United Independent School DistrictKronos Time Management System PD Dept Changes ¿Que cambios hay en Kronos? • Tecla de funciones [ View Schedule ] se oprime para verificar si horas extras han sido asignadas. • Tecla de funciones [ PD OT Response ] se oprime para aceptar el horario asignado. • Tecla de funciones [ PD DUTY ] opcion NUEVA se oprime para reportar horario asignado. ¿Cuando comiensa este processo? Effectivo Año Escolar 2010-2011

  7. United Independent School DistrictKronos Time Management System How do I check if I’ve been OFFERED Extra Duty ? • Hit [more] to advance to page 2 • Hit Function Key #12 [View Schedule] • Enter your 4-5 digit emp # and [Enter] What will I see ? Event assigned: Administrative [900] Fine Arts [890] Game [899] Location: [359] = highway 359 (Sac, Fine Arts) [201] = Lindenwood (Central Office, Krueger Field) *if a game doesn’t have “359” or “201”, it’s at the campus Check Current Week Schedule: Enter Badge___ or Swipe your employee ID View Schedule Online Schedule – Doe, Office Fri 6/19: 5:00PM 9:30PM /359////900/ Fri 6/19: 5:00PM 9:00PM /359///890/001/ Fri 6/19: 5:30PM 10:00PM /359///899/002/ /201///899/041/

  8. United Independent School DistrictKronos Time Management System UISD will provide security for non-uisd events at the SAC and Krueger Field. [ 359 ] [ 201 ] Schedules will have a proceeding code Non-uisd: LISD [ 4 ] CITY [ 5 ] Event always: Administrative [900] Location: [359] = highway 359 -- SAC [201] = Lindenwood -- Krueger Field View Schedule Online Schedule – Doe, Office Fri 6/19: 5:00PM 9:30PM 4/359////900/ 5/201////900/

  9. United Independent School DistrictKronos Time Management System ¿Como verifico si me OFRESEN Horas Extras ? • Oprima tecla [more] y advance a pajina 2 • Oprima tecla azul #12 [View Schedule] • Incopore su # de empleado y oprima [Enter] ¿Que veré ? Evento asignado: Administrativo [900] Departamento “Fine Arts” [890] Partido Atletico [899] Sitio: [359] = carretera 359 (Sac, Fine Arts) [201] = Lindenwood (Oficina Central, Campo Krueger) *un partido atletico sin code “359” o 201, se localiza en esa escuela Verifiqué Horario de Semana Corriente: Enter Badge___ o Pase su tarjeta de empleo View Schedule Online Schedule – Doe, Office Fri 6/19: 5:00PM 9:30PM /359////900/ Fri 6/19: 5:00PM 9:00PM /359///890/001/ Fri 6/19: 5:30PM 10:00PM /359///899/002/ /201///899/041/

  10. United Independent School DistrictKronos Time Management System UISD provee seguridad para otros eventos en el SAC y Campo Krueger. [ 359 ] [ 201 ] Horarios tendran el sigiente code Fuera del districto uisd: LISD [ 4 ] CIUDAD [ 5 ] Evento siempre sera: Administrativo [900] Sitio: [359] = carretera 359 -- SAC [201] = Lindenwood – Campo Krueger View Schedule Online Schedule – Doe, Office Fri 6/19: 5:00PM 9:30PM 4/359////900/ 5/201////900/

  11. United Independent School DistrictKronos Time Management System How do I ACCEPT Extra Duty ? • Hit [more] to advance to page 2 • Hit Function Key # 13 [PD OT Response] • Enter your 4-5 digit emp # and [enter] • Place your finger on sensor What will I see ? Current Week: or Swipe your employee ID Enter Badge___ Select [Current Pay Period] Approve Timecard Online Select Time Period Previous Pay Period Current Pay Period Next Pay Period Today Yesterday Week to Date Last Week

  12. United Independent School DistrictTIMECARD VIEW How do I ACCEPT Extra Duty ? for the Current Week: You have now ACCEPTED the Extra Duty for the Current Week Approve Timecard Online Doe, Officer Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total:14.58 Approve Timecard Successfully Approved. Use the scroll buttons to scroll down to see APPROVE Hit [enter] Use the (Esc)ape button to exit Approval View

  13. United Independent School DistrictTIMECARD VIEW How do I REJECT Extra Duty ? for the Current Week: Accept the schedule first. Repeat the process and the screen will now display the following… You have now REJECTED the Extra Duty for the Current Week Approval Removed. Approve Timecard Online Doe, Officer Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total:14.58 Remove Approval Use the scroll buttons to scroll down to see REMOVE APPROVAL Hit [enter] Use the (Esc)ape button to exit Approval View

  14. United Independent School DistrictKronos Time Management System ¿ Como ACEPTO el horario de Horas Extra ? • Oprima tecla [more] y advance a pajina 2 • Oprima tecla azul # 13 [PD OT Response] • Incopore su # de empleado y oprima [enter] • Ponga su dedo en el sensor Que veré ? Semana Corriente: o Pase su tarjeta de empleo Enter Badge___ Oprima tecla azul [Current Pay Period] Approve Timecard Online Select Time Period Previous Pay Period Current Pay Period Next Pay Period Today Yesterday Week to Date Last Week

  15. United Independent School DistrictTIMECARD VIEW ¿ Como ACEPTO el horario de Horas Extra ? para la Semana Corriente: Con eso ha ACEPTADO Horas Extras Para la Seman Corriente Approve Timecard Online Doe, Officer Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total:14.58 Approve Timecard Successfully Approved. Use los botones de flecha para bajar la vista y aprobar “APPROVE “ Oprima [enter] Use el boton (Esc)ape al terminar

  16. United Independent School DistrictTIMECARD VIEW Como puedo NEGAR Horas Extras ? para la semana Corriente : Primero Acepte el horario. Repite el processo y la pantalla ahora demonstrara lo sigiente… Usted ha NEGADO las Horas Extras de la semana Corriente Approval Removed. Approve Timecard Online Doe, Officer Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total:14.58 Remove Approval Use los botones de flecha para bajar la vista REMOVE APPROVAL Oprima [enter] Use el boton (Esc)ape al terminar

  17. United Independent School DistrictKronos Time Management System How do I REPORT for Extra Duty ? Upon ARRIVAL to Location: • Hit Function Key # 7 “Organization Xfer” • Enter Organization # [899 athletics, 890 Fine Arts, 900 Administrative] and hit the [Enter] key 3. Enter your Emp # using the numeric key pad and hit the [Enter] key What will I see ? a.) “Accepted” location b.) your name c.) Assignment you’re reporting to d.) Time and Date you began your shift Labor Transfer… Organization FINE ARTS Enter Badge 999 Accepted Labor Transfer Officer Doe Labor Account 890 07:00 p.m. Fri Sept-4-09

  18. United Independent School DistrictKronos Time Management System ¿Como me REPORTO para la Asignacion de Horas Extra ? al LLEGAR al sitio: • Oprima tecla azul # 7 “Organization Xfer” • Incopore la code del evento “Organization #” [899 athletico, 890 “Fine Arts”, 900 Administrativo] y oprima [Enter] 3. Incopore su # de empleado y oprima [enter] ¿Que veré ? a.) asignacion aceptada “Accepted” b.) su nombre c.) Sitio reportado [890] d.) fecha y hora al reportarse Labor Transfer… Organization FINE ARTS Enter Badge 999 Accepted Labor Transfer Officer Doe Labor Account 890 07:00 p.m. Fri Sept-4-09

  19. United Independent School DistrictKronos Time Management System What will my timecard look like? Employee reported to 890 “Fine Arts” as assigned but… Punched Early (scheduled at 5:30pm)

  20. United Independent School DistrictKronos Time Management System ¿Como se refleja la actividad en mi tarjeta de marca? El empleado se registro en departamento 890 “Fine Arts” como asignado pero… Se reporto antes de tiempo “Early In” (el horario asignado fue para la 5:30pm)

  21. United Independent School DistrictKronos Time Management System OFFERED This is the “Overtime Status” report. It has 3 Sections. . .Overtime WORKED Did YOU : 1. [A]ccept 2. [R]efuse RESPONSE 3. [I]gnore

  22. United Independent School DistrictKronos Time Management System

  23. United Independent School DistrictKronos Time Management System OFRECIDAS Presento el reporte “Overtime Status” Con 3 Sectiones. . .Horas Extras TRABAJADAS USTED las : 1. [A]ccepto 2. [R]echaso 3. [I]gnoro RESPUESTA

  24. United Independent School DistrictKronos Time Management System

  25. United Independent School DistrictKronos Time Management System How do I report to special detail ? PD DUTY • Hit [more] to advance to page 2 • Hit Function Key #14 [PD Duty] • Enter duty code # [Enter] • Enter your 4-5 digit emp # [Enter] What will I see ? “PD DUTY” code: Start Date & Time: At the end of PD DUTY, upon arrival to your Home Campus: Perform [Organization Transfer] back to your Home Campus. Use function with correct “Duty Code”: Labor Transfer… Organization PD DUTY Enter Badge 999 or Swipe your employee ID Accepted Labor Transfer Officer Doe Labor Account # 07:00 p.m. Fri Sept-4-09

  26. United Independent School DistrictKronos Time Management System Como reporto una asignación especial ? PD DUTY • Oprima [more] y advance a pajina 2 • Oprima tecla #14 [PD Duty] <enter> • Incopore la clave de asignación <enter> • Incopore su # de empleado <enter> Que vere ? “PD DUTY” clave: Hora de comienso: Al completar su Asignación Especial, regrese a su Escuela Asignada: Oprima [Organization Transfer] use la clave de su Escuela Asignada. Use la clave corecta “Duty Code”: Labor Transfer… Organization PD DUTY Enter Badge 999 o Pase su tarjeta de empleo Accepted Labor Transfer Officer Doe Labor Account # 07:00 p.m. Fri Sept-4-09

  27. United Independent School District Kronos Clock • Extra Duty can now be: • Offered and viewed on the clock (schedule) • Acceptedby you electronically (approval) • Reported on your timecard (punch) View Schedule PD OT Response Organization Xfer

  28. United Independent School District Kronos Clock • Horas Extras se: • Ofrecen y se reflejan en la pantalla del reloj (horario) • Aceptanelectronica-mente via el reloj (aprovado) • Registran en su tarjeta de marca (ponchada) View Schedule PD OT Response Organization Xfer

  29. United Independent School DistrictKronos Time Management System Any Questions?

  30. United Independent School DistrictKronos Time Management System Algunas Preguntas?

  31. OT Assignments1. Press [more] 2. Press [View Schedule] weekdaymm/dd:(start – end)non-uisd/ location /// event / campus/ Non-uisd:4 = LISD 5 = CITY /359/ = SAC - FineArts /201/ = Lindenwood - Krueger / / = Campus - Dept ///890/ = Fine Arts ///899/ = Athletic ///900/ = Administrative /001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ /041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV 3. Hit [ESC] key OT Response1.Press [more] 2. Press [PD OT Response] 3. Press [Current Pay Period] ACCEPT OT: ……4a. Scroll Down Approve DECLINE OT: …….Approve first (steps 1-6) …….Repeat 1-3 & continue 4b. Scroll DownRemove 5. Hit( Enter )6. Hit [ESC] key PD DUTYspecial detail 1. Press[more] 2. Press [PD Duty] 3. Enter [duty #] …[ 1 ] = Crime Investigation …[ 2 ] = Dispatch …[ 3 ] = Traffic Control …[ 4 ] = Tutorials …[ 5 ] = Step Bus Duty …[ 6 ] = Training Duty 4. Enter [Employee#] At the end of PD Duty Press [Organization Xfer] Back to your Home Campus# time location event campus(es) "Cheat Sheets"

  32. Horas Extras Ofrecidas1. Oprima [more] 2. Oprima [View Schedule] Diamm/dd:(comienso – termina)no-uisd/ sitio /// evento / escuela/ No-uisd:4 = LISD 5 = CIUDAD /359/ = SAC – Dept FineArts /201/ = Lindenwood - Krueger / / = Escuela - Departamento ///890/ = Departamento Fine Arts ///899/ = Partido Atletico ///952/ = Administrativo /001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ /041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV 3. Oprima boton [ESC] Respuesta a horas extras1.Oprima [more] 2. Oprima [PD OT Response] 3. Oprima [Current Pay Period] ACCEPTO Horas Extras: ……4a. Bajo la Vista Approve NEGO Horas Extras: …….Aprueve (puntos 1-6) …….Repita 1-3 & continue 4b. Bajo la VistaRemove 5. Oprimaboton( Enter )6. Oprima boton [ESC] PD DUTY asignacion especial 1.Oprima [more] 2. Oprima [PD Duty] 3. Anote la code [duty #] …[ 1 ] = Investigacion Criminal …[ 2 ] = Despacho …[ 3 ] = Control de Trafico …[ 4 ] = Estudios “Tutorials” …[ 5 ] = Step Autobus …[ 6 ] = Entrenamiento 4. Anote su code de [Empleado] Al fin de su asignacion Oprima [Organization Xfer] Al regresar a su escuela asignada hora sitio evento escuela(s) "Indicios"

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