District 5 District Speech Contests 2015 - 2016

1. District 5 District Speech Contests 2015 - 2016 District Contest and Chief Judge Training 9/17 & 9/24, 2016 Questions: Contact: Contest@D5TM.org

2. Today’s Agenda • Welcome and provide handouts • Overview of day Jim McLaughlin • Rulebook – Emily Corcoran • Judging and functionaries - Susan Waynelovich • Chief Judging - Susan Waynelovich • Contest Planning - before event - Contest Execution - day of event and follow up – • Jim McLaughlin • Play acting, Q&A and interactive time to work out issues, re-enforce rules – All

3. Planning and references • Links: • D5TM.org – click Education - then click Contests link ( http://d5tm.org/education/speech-contests/ ) • (Information will be revised) • Toastmasters.org – click Resources - Contest ( http://www.toastmasters.org/Leadership-Central/Speech-Contests ) • Download CURRENT (2016-2017) Rulebook - READ IT ! • (Bullet items note 2016 changes) • Download free forms for EACH type of contest • Print and distribute ahead of time to all involved • See Contest Guidebook from Mark Kramer, DTM • Eligibility Checker: • https://www.toastmasters.org/Speech-Contest-Eligibility-Checker-Requires member # and last name (recently was not operating) • Contest Conference Calls (Got Questions?) • Monday 5:30PM in contest season • Phone Number: 605-477-3000; • When prompted, add Participant Code: 164509# • Music plays until second person joins call Questions: Contact: Contest@D5TM.org

4. Links on D5TM.orgEducation Link

5. Links on D5TM.orgSpeech Contests

6. Links on D5TM.orgSpeech Contests

7. Links on D5TM.orgSpeech Contests

8. Preliminary Information • Planning and references • Fun • Fall 2015 District Speech Contests • (Optional Club Contests) • Requirements • Options • Recommended Checklists • What can go wrong? • Let’s Have a contest Now!

9. D5 Contest Planning Info International Contest • Speakers must have 6 CC speeches completed. • Plan for speaker time of 5- 7 minutes per speech plus about 2 minutes per speaker Evaluation Contest Find: Test speaker– Speech time is 5-7 minutes Contestants leave room / prepare for 5 minutes Contestant Time is 1:30 to 3:30 plus time to bring into room

10. 2016 District Contests INTERNATIONAL (with % scoring) - Contestant needs 6 CC speeches)% Speech Development - Structure, Organization, Support Material 20 Effectiveness - Achievement of Purpose, Interest, Reception 15 Speech Value - Ideas, Logic, Original Thought 15 Physical - Appearance, Body Language, Speaking Area 10 Voice - Flexibility, Volume 10 Manner - Directness, Assurance, Enthusiasm 10 Appropriateness - To Speech Purpose And Audience 10 Correctness - Grammar, Pronunciation, Word Selection 10 (Winner can go to Regional and International Contests) EVALUATION (All TMs compete) Analytical Quality – Clear, focused 40 Recommendations – Positive, Specific, Helpful 30 Technique – Sympathetic, Sensitive, Motivational 15 Summation – Concise, Encouraging 15 (Contest Ends at District Level) Suggestions: Invite test speaker and judges from another area / division From Judges Guide for Scoring contests!

11. Requirements • Plan and recruit early – Read TI Rulebook • Follow Rulebook for club contests • Assign clear roles to all • Pick appropriate location and time • Can non-US citizens enter? • Any other restrictions on food, opportunity drawing, etc.? • Establish clear, specific agenda • Allow time before and after contest • check forms • briefings • record results • schedule different start time for set-up, briefings, contestants, contest start.

12. Strongly Recommended Options • Develop detailed check lists for each Assignment (TM, Chief Judge, Timer, etc.) • Develop detailed Checklist for equipment, food, forms, everything. • Recruit Chief Judge early • (go to Chief Judge Training Later Today) • Use contest to build club interest. • Invite other clubs, areas, divisions & community • Invite Directors as dignitaries

13. Sample Assignment Checklist

14. Toastmaster Cheat-Sheet

15. What can go wrong? • What did you forget to do? • What did others forget? • Is the room too hot or too small? • Outside room for Evaluation contestants? • Enough judges from the right qualifications? • Anyone sick? • Are dues paid for Contestants & Club? • Are contestants eligible? • Enough food? • Does everyone know what to do? – REALLY? • Forgot forms; forms not sent to Area / division • Certificates not ready? Can we print at facility? • Toastmaster steals the show; • Event runs slow

16. Solutions Plan & recruit early Read – Follow Rulebook Checklist with specific assignments Follow Mark Kramer’s Guidelines Provide specific briefings for all functions Ask for help

17. Fun • Create a fun, focused team to plan contest • Create a fun theme • Create a fun flyer • Create a fun, detailed agenda • Invite all eligible members to participate • Invite non toastmasters to attend • Plan ahead to reduce stress

18. Optional Club Contests for 2016 -2017 • Clubs may also conduct: • Tall Tales Contest • Table Topics Contest • Humorous Speech Contest • All of these contests will end at club level during 2016-2017 Toastmaster year. • Not covered today; see TI Web site.

19. Let’s Have a contest Now! • Play act the day of the contest • Let the errors fly now! • Let great ideas flow! Volunteer right now!