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Site License Advisory Team

Site License Advisory Team. May 31, 2012 meeting. Agenda. Acrobat Enterprise License Agreement Microsoft CoreCAL Server Licenses Parallels Renewal SPSS Renewal Anti-Malware New Software Versions Summer renewals SLS Request Fulfillment Process. Adobe Acrobat ELA. Acrobat ELA is in place

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Site License Advisory Team

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  1. Site License Advisory Team May 31, 2012 meeting

  2. Agenda • Acrobat Enterprise License Agreement • Microsoft CoreCAL Server Licenses • Parallels Renewal • SPSS Renewal • Anti-Malware • New Software Versions • Summer renewals • SLS Request Fulfillment Process

  3. Adobe Acrobat ELA • Acrobat ELA is in place • Please distribute the software! • 300 individuals have downloaded the software for installation • Total estimated cost savings per year: $52,000 • Total estimated compliance avoidance: $1.6 million • Has Acrobat been added to your images? • Issues with Acrobat?

  4. Microsoft CoreCAL Servers • CoreCAL Servers are now licensed for all of OSU • Includes: • Windows servers (including HPC), and Windows External Connector (not RDS external connector!) • Sharepoint servers, including Sharepoint Server for Internet Sites • Exchange servers and Exchange Standard External Connector • Lync servers and Lync Standard External Connector • Systems Center Config Manager server and server MLs • Forefront for all servers • Total estimated savings per year: $34,000

  5. Parallels Renewal • Parallels has provided a price increase in order to renew maintenance • OCIO has renewed at a much lower level than originally expected, saving (est.) $30,000 for our license

  6. SPSS Renewal • OCIO Site Licensing and OSU Purchasing are in discussions with SPSS • Pending final quote • Codes expire tomorrow, with 30-day grace period (hard-fail June 30). • All customers notified of expiration and grace period • Cost: No increase this year

  7. Anti-Malware Renewal • Current McAfee agreement expires on Sept. 30, 2012 • OCIO Site Licensing has negotiated lower pricing with McAfee, for a better product • OSU MedCenter has agreed to fund 1 year for the university; Site Licensing will still maintain the license: new projected expiration: Sept. 30, 2013 • Total Savings: $70,000 university-wide • Additional options are available • Forefront and Microsoft Security Essentials • Student/Home version of Windows McAfee will be retired, replaced with MSE

  8. New Versions • New versions planned for roll-out with new request fulfillment, or an alternate distribution method. • MATLAB 2012a (available via The MathWorks) • JMP 10 • Maple 16 • SCCM 2012 and SCEP • Cisco AnyConnect 3.0 • SPSS 20 • SAS for Students (and download for everyone else)

  9. New Software • Several new items are pending a new distribution system • LabView • Solidworks • Symantec Data Loss Prevention • MS Servers (CoreCAL servers)

  10. SLS Request Fulfillment • OCIO Site Licensing has hired consultants to improve the workflow of the download site. Key improvements sought include: • Automation of the checkout process • Elimination of paper agreements • Increased access to packages via download • Improved security • Ability to turn on downloads for specific users if necessary • Ability to view distribution records • Ability to tie software to a department • Large file download and distribution

  11. Questions/Comments

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